Administrative Assistant
Employer not yet confirmed · Springdale, Arkansas, United States
The Administrative Assistant aids in the completion of all plant office work required to keep accurate information flowing between the plant and Corporate Office.
Essential Duties/Responsibilities
Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
- Inputs daily receipts for incoming raw materials in Excel and Oracle system.
- Responsible for input and printing of plant daily/weekly reports which includes but not limited to raw materials, fleet, inventory.
- Address and resolve any issues related to orders, such as delays, damages, or discrepancies.
- Customer service duties, to include handling customer inquiries about service and updating Customer accounts.
- Assist in typing correspondence, data entry, faxing and copying.
- Responsible for answering phone and taking message as necessary.
- Responsible for current security sign-in procedure along with gate intercom assistance.
- Back up to Office Manager and Accounting Clerk duties.
- Other duties as assigned
Minimum Qualifications
- Associate degree or equivalent combination of education and related experience, typically 2+ years in an administrative role.
- Proficiency with Microsoft Office, including Excel, Word, and Outlook.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Experience with data entry and maintaining accurate records.
Preferred Qualifications
- Previous accounting or bookkeeping experience.
- Experience with Oracle or a similar ERP system.
- Strong written and verbal communication and basic mathematical skills.
Working Conditions and Physical Demands
- Occasionally exposed to high noise levels, strong odors, varying temperatures, and biohazardous conditions.
- Requires prolonged sitting and movement throughout office/work locations, as well as occasional use of computers and office equipment.
- Must frequently stoop, kneel, crouch, crawl, and climb or balance.
- Must be able to communicate effectively and identify potential workplace hazards.
- Requires the ability to frequently lift and/or move up to 25lbs.