Project Support Specialist
Zachry Group · Omaha, Nebraska, United States · onsite
Zachry Engineering Corporation (ZEC) is currently looking for a talented and self-motivated Project Support Specialist II to join our Omaha, NE office. As a Project Support Specialist Team member, you will be responsible for document control activities, including handling the flow of documentation to and from our clients.
- Provide routine administrative services in support of engineering professionals working on a project team to include: Review correspondence, proposals, memos and emails for grammatical and formatting accuracy. Ensure documents adhere to company formatting, revision, and quality standards.- Developing, editing and supporting presentations via Microsoft PowerPoint or other presentation software.
- Receive, review, log, and distribute incoming and outgoing documentation, including drawings, specifications, RFIs, submittals, transmittals, procedures, reports, and correspondence.
- Assists with monitoring, tracking, and reporting on the status of project assignments to ensure time, cost and quality metrics are in line with the approved project plans
- Maintains project record keeping system; ensure that all records management/document practices are performed in accordance with procedures, policies and SOPs. Assist management with maintenance of document control procedures and best practices.
- Perform office administration duties, including coordinating conference rooms, vehicles, and cleaning services; property management, new employee onboarding, office supply inventory and ordering, and event planning/support.
- Other duties as assigned.
Qualifications
- High School Diploma / GED
- Must have 1-3 years of project support, document control or similar experience.
- Must be detail orientated and be able to recognize priority of deliverables for processing.
- Strong technical skills needed in the following: Adobe Acrobat, Microsoft Office Suite (SharePoint, Word, etc.) with intermediate to medium skills in Excel and Word.
- Must possess excellent communication and written skills
- Must have effective planning and organizational skills with the ability to work with a high degree of accuracy.
- Must have problem solving skills, to strive to understand contributing factors, work to resolve complex situations with appropriate management.
- Must be a self-starter and dependable. Able to meet committed deadlines, work independently, accountable for work, maintains focus, be punctual, and good attendance.
- Must be able to maintain a professional attitude and work as a team member
- Associate or Bachelor’s degree
- 1 - 3 years of document control / project support experience in an engineering office or similar business environment
- Experience with database entry or other Document Management Systems. Aconex is a plus.
- Comprehensive understanding of engineering documents and deliverables and can file accordingly.
- Experience with file sharing (downloading, uploading, zip files)
PREFERRED QUALIFICATIONS:
- Associate or Bachelor’s degree
- 1 - 3 years of document control / project support experience in an engineering office or similar business environment
- Experience with database entry or other Document Management Systems. Aconex is a plus.
- Comprehensive understanding of engineering documents and deliverables and can file accordingly.
- Experience with file sharing (downloading, uploading, zip files)
PHYSICAL DEMANDS:
Employee will be required to communicate in person, via telephone, email, video chat and software systems.
WORK ENVIRONMENT:
Employee will work in an office setting.
The above description covers the fundamental responsibilities of the Project Support Specialist. It shall not be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.
ZACHRY GROUP is dedicated to providing a Safe and Drug Free work environment; and is an Equal Opportunity Employee
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