Assistant Division Manager - Operations (Hybrid Opportunity)
Stanford University · Stanford, California, United States · hybrid
Hematology is an exciting and rapidly advancing field where groundbreaking science moves from discovery to better care for people with blood disorders. The Division of Hematology brings together talented faculty, trainees, researchers, clinicians, and administrative professionals in a highly collaborative environment devoted to innovation, education, and meaningful impact. It is an inspiring place to learn, contribute, and grow—where team members support one another, help educate the next generation of leaders, and play an important role in advancing the Division’s mission.
Stanford University is seeking an Administrative Services Administrator 1 to serve as the Assistant Division Manager - Operations. Reporting to the Administrative Director, this position will support the Division Chief and Division Director and collaborate closely with the Assistant Division Manager for Finance and Research to administer and support divisional programs and functions.
This is a hybrid opportunity.
Core Duties:
- Independently implement, administer and evaluate day-to-day
activities of the unit, function or program by identifying and executing
tasks and objectives, making recommendations that impact policies and
programs, and assigning resources to achieve the goals of the
program.
- Collect and analyze data, create reports, review and explain
trends; formulate and evaluate alternative solutions and/or
recommendations to achieve the goals of the program or
function.
- Analyze and interpret policies; develop, revise and implement
procedures for program or function.
- Represent the program or function as the key contact and subject
matter expert within the department, unit or school. Commit resources
and provide information and/or training. May also represent the program
or function to external/internal stakeholders and
constituencies.
- Organize and/or participate in outreach activities that may
include developing communications and training, planning/promoting
events and/or conferences.
- May participate in development of budgets, monitor, and approve
expenditures. May perform limited forecasting and provide
recommendations that determine the budget.
- May direct staff to perform various tasks and assignments. May
also supervise staff.
Minimum Education and
Experience
Bachelor’s degree and three years of relevant experience, or
combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Demonstrated ability to prioritize own work and
multi-task.
- Demonstrated excellent organizational skills.
- Demonstrated ability to take initiative and ownership of
projects.
- Ability to communicate effectively both orally and in
writing.
- Ability to routinely and independently exercise sound judgment in
making decisions.
- Demonstrated experience working independently and as part of a
team.
- Relevant subject matter knowledge.
- Ability to direct the work of others, for jobs requiring
supervision.