Executive Assistant - CEO
Lendo · Riyadh, Saudi Arabia
As Lendo continues to scale, we are looking for a highly organized and proactive Executive Assistant to directly support our CEO. This role will play a key part in managing day-to-day operations, coordinating priorities, and ensuring the executive office runs efficiently within a fast-paced FinTech environment.
Key Responsibilities:
- Manage the CEO’s complex calendar, including scheduling meetings, prioritizing appointments, and resolving conflicts.
- Coordinate internal and external meetings, including preparing agendas, gathering supporting documents, and attending meetings to capture minutes and action items when required.
- Act as a key point of contact between the CEO and internal/external stakeholders, ensuring clear and professional communication.
- Answer and manage phone calls, relay messages and information to the CEO, and monitor, prioritize, and respond to emails and correspondence on their behalf where appropriate.
- Coordinate domestic and international travel arrangements, including flights, accommodation, visas, transportation, and itineraries.
- Support the CEO with day-to-day coordination, including attending meetings, external visits, and business-related errands when required.
- Track deadlines, follow-ups, key contacts, and business priorities to support effective decision-making and execution.
- Maintain and organize confidential records, presentations, reports, and executive documentation.
- Support cross-functional coordination across departments and assist in driving alignment on key initiatives.
- Handle day-to-day administrative tasks including office coordination, supply management, maintenance requests, and ad-hoc operational support.
- Assist in organizing leadership meetings, company events, and executive offsites when required.
Qualifications:
- Bachelor’s degree in Business Administration or a related field is preferred.
- 2–4 years of proven experience as an Executive Assistant, Personal Assistant, or in a similar executive support role. Previous experience supporting Founders, C-level executives, or senior stakeholders within a fast-paced environment is highly preferred.
- Excellent written and verbal communication skills, with fluency in Arabic and English required.
- Must hold a valid driving license and be comfortable with regular travel and coordination requirements.
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- High level of professionalism, discretion, and confidentiality.
- Strong attention to detail and problem-solving abilities.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and calendar management tools.
- Ability to work independently, remain flexible, and operate effectively under pressure.
- Flexibility to work extended hours, including evenings until 9:00 PM when required, in line with the CEO’s schedule and business needs.
- Knowledge of business etiquette and protocol in a corporate setting.