Oncology New Patient Coordinator PRN
Elar Cx · Falls Church, Virginia, United States · onsite
Inova Schar Cancer Center is seeking an Oncology New Patient Coordinator. This position is PRN (on an as needed basis); Office hours are Monday-Friday, 8:00 am-4:30 pm. The team member may be required to work part-time (20-24 hours a week for at least three weeks) during initial training and orientation period.
Inova is consistently ranked a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.
Featured Benefits:
- Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
- Retirement: Inova matches the first 5% of eligible contributions – starting on your first day.
- Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
- Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
- Work/Life Balance: offering paid time off and paid parental leave.
Job Responsibilities
- Adheres to and promotes compliance with The Joint Commission and hospital safety/privacy policies and practices; Demonstrates competence in the use of Epic, Aria and other systems to schedule patient appointments, document and maintain quality data.
- Accurately enters new patient information into the Epic questionnaire such as intake date, insurance status, demographics, referring provider, consult appointments, internal/external referral source, family history, smoking history and other pertinent information.
- Serves as the first point of contact for Oncology patients entering the Cancer Center and creates a seamless model of access and coordination for all patients through the use of Lean methodologies and error reduction techniques.
- Schedules new patient visits with the interdisciplinary care team (i.e. surgery, plastics, radiation oncology, medical oncology and Life with Cancer) by using the electronic medical records or other scheduling systems.
- Obtains accurate and detailed information on each patient from multiple facilities by the scheduled appointment date such as prior medical history, financial status, release forms as well as outside records, results, films and slides.
- Responsible for the complex coordination and scheduling of diagnostic tests, procedures and physician visits.
- Works with patients and families to assess their needs and any barriers associated with obtaining cancer care while providing individualized assistance to help overcome barriers and facilitate timely access to cancer care.
- Partners with the Patient Experience team and the Oncology Patient Advocacy Group to identify and problem solve services or customer needs to improve patient/family experience.
- May perform additional duties as assigned.
Minimum Requirements
- Education: Associate's degree in related field (or relevant experience in lieu of degree equivalent to 2 years).
- Experience: 3 years of relevant experience within a customer service or office setting.
- Certification: Certified Healthcare Access Associate or Certified Healthcare Access Manager within 1 year of employment.
Preferred Qualifications
- Training: Must be available for part-time training upon hiring (20-24 hours a week) for at least three weeks; Once fully trained, must have flexibility to work shifts around business hours: Monday-Friday 8:00 am-4:30 pm
- Experience: Prior/recent working experience at Inova Cancer Center
- Skills: Strong interpersonal skills with the ability to build rapport and provide a positive patient experience; Highly organized with strong attention to detail
- Other: Compassionate, patient-centered communication; Comfortable working in a high-touch, patient-facing environment; Must be able to work onsite