Senior Professional, Project Management
Employer not yet confirmed · Seattle, Washington, United States
This OpportunityWSP is seeking an organized, analytical, and proactive Senior Professional, Project Management for our Seattle, WA office, to support the financial management and operational delivery of our growing Transportation and Infrastructure practice. Other locations include Tacoma, Vancouver, Redmond, Portland, OR and Bend, OR. This role is ideal for someone who enjoys working at the intersection of project execution, financial performance, reporting, contract administration, and client service.
The Senior Professional, Project Management will support multiple active project and task order-based project assignments and serve as a key member of the project leadership team. This individual will help project management leaders maintain budget control, forecast project needs, create and maintain project tracking logs and executive communication tools, track contract performance, coordinate conflicts between multiple contracts, prepare client reports, support invoicing, monitor project financial health, perform project milestone tasks, and ensure projects remain audit-ready and compliant with agency requirements. Responsibilities align with project accounting, budget tracking, invoicing support, documentation management, and project administration functions identified within WSP's T&I delivery framework.
Your ImpactFinancial Management
- Monitor project budgets, labor utilization, and contract performance across multiple project assignments.
- Prepare monthly financial reports, forecasts, and project performance summaries.
- Manage subconsultant contract documentation and financial reporting in accordance with the contract.
- Margin erosion tracking; tracking and devaluating rate adjustments on contracts. Submitting annual rate changes and adjustments.
- Support project managers with earned revenue projections, backlog tracking, and resource forecasting.
- Support Program and Project Managers with budget development, monitoring, Estimate to Complete (ETCs), and recovery plans, and invoices.
- Review labor charges, consultant invoices, reimbursable expenses, and project expenditure for accuracy.
- Assist with budget development, task order tracking, and contract modifications.
- Identify budget risks and recommend corrective actions before impacts occur.
Reporting & Project Controls
- Develop and maintain project dashboards for executive leadership, project managers, and clients.
- Support development of project workflows for streamlined administrative processes
- Prepare monthly, quarterly, and annual project status reports.
- Track key performance indicators including budget, schedule, staffing, utilization, invoicing, and collections.
- Support development of executive-level reporting for business operations and portfolio management.
- Analyze project trends and provide recommendations to improve performance and profitability.
Contract Administration
- Support project managers with contract compliance requirements. Including development and maintenance of management tools (PMP, QMP, RMP, and safety plans)
- Track amendments, task orders, subcontract agreements, and contract funding authorizations.
- Maintain documentation supporting federally funded, state-funded, and municipal projects.
- Support project managers with subcontracting agreements and amendments
- Support internal and external audits by maintaining complete and accurate project records.
Project Delivery Support
- Coordinate with project managers, deputy project managers, task order managers, and accounting staff.
- Assist with staffing plans, workload forecasting, and resource management activities.
- Support proposal development, project startup and closeout activities.
- Facilitate coordination between project teams and corporate support functions.
- Help standardize project management processes across the Transportation and Infrastructure practice.
- Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
- Perform additional responsibilities as required by business needs.
Who You AreRequired Qualifications
- Bachelor's degree in Construction Management, Engineering, Business, Finance, Accounting, or related field or equivalent.
- Minimum of 5 years of experience supporting project financials, project controls, project management, professional engineering or construction management programs.
- Strong understanding of project budgeting, forecasting, invoicing, and financial reporting.
- Advanced Microsoft Excel skills.
- Experience in preparing executive-level reports and dashboards.
- Excellent organizational, analytical, and communication skills.
- Ability to manage multiple assignments simultaneously.
- Developed critical thinking and problem-solving skills required to apply technical knowledge to reach conclusions from testing results, data collation, statistical analysis and arriving at the most effective, economical, and logical solution.
- Ability to assertively direct others in the field such as subcontractors and others to consistently complete tasks safely and efficiently.
- Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
- Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek.
- Occasional travel may be required depending on project-specific requirements.
Preferred Qualifications
- Experience supporting public agency transportation, transit, utility, or infrastructure projects.
- Familiarity with Sound Transit, WSDOT, local agency, FHWA, FTA, FRA, or federally funded project requirements.
- Experience with project management and ERP systems.
- Project controls, scheduling, accounting, or financial analysis experience.
- CAPM/PMP certification or pursuit of CAPM/PMP certification.
- Experience working in a professional engineering or construction management consulting environment.
WSP Benefits:
WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
Compensation:
Expected Salary (all locations): $95,000 - $156,600
WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.
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