Administrative Assistant - Law Division
U.S. Bank · Minneapolis, Minnesota, United States
At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.
Job DescriptionAbout the job
At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.
Job Description
U.S. Bancorp is seeking an experienced administrative assistant to handle duties within the corporate law area of its in-house legal team. We are looking for an individual who can work independently but collaboratively in a fast-paced and collegial team environment and effectively coordinate activities across multiple stakeholders and priorities.
Responsibilities will include:
· General administrative support for a large team of litigation and legal process professionals.
· Coordinate activities and workflows across multiple litigation matters to ensure deadlines, action items, and deliverables are completed in a timely manner.
· Provide calendar management, including scheduling meetings and coordinating logistics among attorneys and cross-functional teams.
· Coordinate travel and manage expense reimbursement.
· Process invoices, request legal settlement checks, and submit wire transfers.
· Partner with attorneys and business partners to prepare presentations and reports.
· Track deadlines, milestones, action items, and reporting requirements related to litigation and legal process activities.
· Manage litigation and project files, including electronic and physical records, ensuring information is organized and readily accessible.
· Maintain litigation databases and matter-management systems, ensuring accuracy, completeness, and timely updates.
· In conjunction with administrative assistant team, manage incoming and outgoing mail.
· Manage legal invoice processing and support matter-related expense tracking.
· Handle highly confidential information and documents with exceptional discretion, judgment, and professionalism.
· Prepare, review, and organize correspondence, records, reports, and other legal and administrative documentation.
· Anticipate needs, identify issues, proactively follow up on open items, and help drive work to completion.
· Leverage technology and productivity tools to improve efficiency, communication, and workflow management.
· Maintain and organize departmental resources, procedures, and reference materials to promote consistency and knowledge sharing.
· Support department initiatives and special projects as assigned.
· Perform a broad variety of administrative, operational, and project-support activities as assigned.
Basic Qualifications
· High school diploma or equivalent.
· Typically five or more years of experience in administrative and support staff activities.
Preferred Skills and Experience
· Candidate must have excellent organizational skills, attention to detail, and provide complex and highly confidential support services under minimal supervision.
· Must have a demonstrated ability to interface effectively with all levels of the organization.
· Must display excellent follow-through on projects and assignments requiring coordination among multiple stakeholders, ensuring tasks, deliverables, and deadlines are tracked through completion.
· Must be a team player, prioritize well, meet deadlines, and handle multiple high-priority tasks concurrently.
· Must have excellent judgment, tact, and diplomacy in dealing with internal and external customers to independently handle a wide variety of situations and conflicts that are non-routine.
In addition, the ideal candidate will demonstrate the following:
Organization & Planning
Demonstrated ability to coordinate multiple priorities, manage competing deadlines, and successfully organize work across multiple stakeholders and projects in a fast-paced environment.
Communication Skills
Strong written and verbal communication skills with the ability to prepare presentations, facilitate coordination, and build effective working relationships across functions and organizational levels.
Proactive Problem-Solving
Ability to identify issues, anticipate needs, proactively follow up on open items, and drive work to completion with minimal supervision.
Interpersonal Skills
Demonstrated ability to develop trusted relationships and collaborate effectively with attorneys and cross-functional teams.
Time Management
Ability to balance numerous priorities, deadlines, and projects while maintaining accuracy and responsiveness.
Adaptability
Comfort working in a dynamic environment with changing priorities, evolving business needs, and new responsibilities.
Discretion and Confidentiality
Proven ability to handle highly confidential information with discretion, sound judgment, and professionalism.
Customer Service Orientation
Commitment to delivering exceptional service and support to attorneys, colleagues, and other stakeholders.
Technology & Business Tools
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. Experience with SharePoint, reporting tools, AI-enabled productivity tools, database applications, or matter-management systems is preferred.
Experience maintaining databases, tracking systems, or other tools used to manage information, deadlines, action items, and workflows.
Demonstrated ability to learn and adapt to new technologies and identify opportunities to improve efficiency, communication, and service delivery through technology.
Location Expectations –
This role requires working from a U.S. Bank location three (3) or more days per week.
If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.
Benefits:
Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:
- Healthcare (medical, dental, vision)
- Basic term and optional term life insurance
- Short-term and long-term disability
- Pregnancy disability and parental leave
- 401(k) and employer-funded retirement plan
- Paid vacation (from two to five weeks depending on salary grade and tenure)
- Up to 11 paid holiday opportunities
- Adoption assistance
- Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law
Review our full benefits available by employment status here.
U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.
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