Facilities Manager
HUMANE SOCIETY OF POMONA VALLEY INC · Inland Valley Humane Society & SPCA - Pomona, CA 91766
Description
Reporting to the Director of Operations, the Facilities and Maintenance Manager leads the maintenance, repair, installation, and ongoing upkeep of Inland Valley Humane Society & S.P.C.A. and San Gabriel Valley Humane Society facilities. This role ensures that buildings, grounds, equipment, and essential systems are safe, functional, and dependable, helping to maintain uninterrupted animal care and shelter operations while providing a safe and effective work environment for employees.
Responsibilities
Include but are not limited to:
- Schedules and supervises routine maintenance of the facilities’ systems including, but not limited to, HVAC, electrical, plumbing, and safety systems.
- Manages contractor and service-provider relationships, including coordinating scopes of work, schedules, site access, service quality, and completion of assigned work.
- Monitors equipment and maintenance-supply inventory, identify replacement or replenishment needs, and place orders when necessary.
- Inspects and monitors facilities for electrical and mechanical systems, identify operations issues, and coordinate timely corrective action to maintain functionality.
- Plans and oversees all repair and installation activities.
- Maintains accurate maintenance logs documenting inspections, preventative maintenance, repairs, service dates, and follow-up needs.
- Ensures that assigned buildings and facilities are safe, functional, and fit for their purpose by identifying risks early and providing timely, practical solutions.
- Manages organizations fleet including inventory, purchases, preventative maintenance, repairs, and registration of vehicles.
- Monitors facility-related health and safety requirements, address identified hazards and maintain supporting records in accordance with organizational policies and applicable requirements.
- Maintains cleanliness of the facilities, including coordination of janitorial services
- Analyzes space usage and develop plans for effective layout to accommodate organizational needs.
- Coordinates delivery and setting up of facility furniture and workspaces.
- Organizes office moves and assists department with their transition to new spaces.
- Tracks expenses, the budget for maintenance, and implement cost saving measures where possible.
- Establishes and maintains health and safety procedures within the organization to manage risk by staying up to date on health, safety, and environmental regulations affecting facilities management.
- Ensures life-safety and fire protection system compliance by maintaining fire suppression, detectors, emergency lighting and exit signage.
- Works with Authorities having Jurisdiction for inspections of ongoing equipment including elevators, fire suppression equipment, etc., and remediation of code deficiencies.
- Develops, documents, implements, and periodically reviews preventative and corrective maintenance procedures.
- Supervises, schedules, coaches, and supports maintenance staff; establishes work priorities, monitors performance, and promotes safe and consistent work practices.
- Coordinates facility-related preparedness and response, including addressing urgent building or equipment failures and communicating operational impacts to appropriate staff.
- Works closely with various department heads and management to understand their needs related to facility usage and storage.
- Provides regular updates to leadership team about the status of the facilities and ongoing projects.
- Maintains building security by managing access control systems (FOB readers), including monitoring cameras to conduct regular physical security of facilities.