Assistant Director, Finance
Stanford University · Stanford, California, United States · onsite
Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”) is the premier intercollegiate athletics program in the country. We are the proud Home of Champions! We lead the nation with 139 NCAA championship titles and a legacy of sustained excellence, including multiple Women’s Capital One Cup victories, and have brought home the Learfield Director’s Cup 26 times. We support nearly 900 student-athletes who compete on 36 intercollegiate athletics teams and also support the university’s physical education, recreation and wellness initiatives.
Join DAPER as a finance and accounting professional supporting our varsity sport programs. In this on-site role, you’ll manage day-to-day accounting for assigned sports, including invoices, purchases, and summer camp finances, while partnering with coaches and department leadership on budgeting, forecasting, and financial analysis. You’ll prepare and analyze financial reports from multiple systems and confirm that all accounting and travel activity complies with department policies, conference rules, and NCAA regulations.
You’ll serve as a go-to resource for your assigned sports on accounting, finance, travel, and technology, and will cross-train on other teams and units to provide backup coverage. The role also includes administering department cell phones and computer equipment (ordering, distribution, and returns for new, current, and departing staff) and supporting the new Ramp credit card platform, including transaction processing, reconciliation, and integration with the university accounting system.
Core Duties:
- Perform structured analysis; conduct data mining; identify,
clarify, and investigate discrepancies and exceptions; proactively
develop solutions and processes.
- Maintain, reconcile, review, combine, and validate financial data
sets and accounts, utilizing financial reports, financial databases, and
key financial information.
- Contribute to development of budget, forecasting, and analyses to
be used for key activities or decision making.
- Run and analyze financial reports, often from multiple systems;
assist in preparation of management information reports.
- Resolve issues within immediate work unit; Perform preliminary
analysis, recognize exceptions and recommend solutions that may require
policy changes or the development of new processes.
- Ensure works complies with complex internal policies and external
regulations which may require interpretation.
- Participate as a member of a project team and contribute to
change management strategy through communication and collaboration with
others.
- Serve as a first line resource to client groups on matters in
work unit.
- Understand and participate in cross training on core functions in
work area or unit; serve as a back-up to other functions.
- May supervise the day-to-day activities and provide on the job
coaching and training to other staff, as needed.
Minimum Education and
Experience
Bachelor’s degree and two years of relevant experience or combination
of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced proficiency in business applications, such as Microsoft
Office suite, especially Excel.
- User knowledge and demonstrated experience of financial systems;
internet and computer literacy.
- Understanding and ability to apply basic accounting skills and
concepts.
- Demonstrated communication skills, including ability to prepare
materials for and clearly and effectively communicate information to
internal audiences and client groups.
- Basic project management skills and ability to contribute as part
of a project team.