Office Engineer – Project Controls & Administrative Support
Consertus · US-CA-Los Angeles, United States
Consertus is an AI-native global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes.
Headquartered in Miami, Florida, and supported by more than 1,500 professionals worldwide, we help clients plan, execute, and optimize large-scale capital programs.
Our integrated services span digital, advisory, engineering and design, and delivery. We serve aviation, transportation, transit, water, healthcare, energy, education, government, commercial, life sciences, and technology markets.
We celebrate individual strengths, foster strong relationships, and promote flexibility in how and where we work. Learn more at www.consertus.com.
About This RoleConsertus is seeking an organized, detail-oriented Office Engineer – Project Controls & Administrative Support to support the Los Angeles County Metropolitan Transportation Authority (LA Metro) Environmental Services Division (ESD) under its Program Control Support Services (PCSS) contract.
This position will provide essential office engineering, project controls, financial tracking, reporting, and administrative coordination services supporting major transportation capital projects and departmental initiatives.
The successful candidate will work closely with LA Metro staff, project managers, contract administrators, consultants, and internal stakeholders to coordinate project documentation, monitor schedules and budgets, support financial projections, and ensure timely reporting of project activities.
This role is well suited for a professional with experience in office engineering, project administration, project controls, contract support, or capital program coordination within transportation, public infrastructure, or construction environments.
This is a full-time, project-based position with an anticipated start date in December 2026 and an assignment expected to continue through June 30, 2027, subject to contract authorization and project requirements.
Key Responsibilities
Office Engineering & Contract Administration· Assemble and coordinate task order packages for review and approval by contract administrators.
· Compile scopes of services, cost and schedule proposals, and supporting project documentation prepared by project stakeholders.
· Review documentation for completeness, accuracy, and consistency with established project requirements.
· Support contract administration activities, task order tracking, and documentation management.
· Coordinate with project managers, consultants, contractors, and LA Metro personnel to obtain required project information.
· Maintain organized project records, correspondence, task order documentation, and supporting files.
Project Controls, Budgeting & Scheduling· Assist in developing and maintaining project budgets and schedules in alignment with established requirements.
· Monitor project milestones, deliverables, and key performance indicators.
· Track project scope, schedule, and budget performance and identify potential discrepancies.
· Support the development and maintenance of work breakdown structures (WBS).
· Prepare charts, graphs, diagrams, and analytical reports to communicate project performance.
· Assist with project change tracking, documentation, and coordination.
· Support financial and schedule reporting for capital projects and departmental initiatives.
Financial Analysis & Cost Tracking· Analyze consultant, employee, and subcontractor labor expenditures to support monthly financial projections.
· Compile and review labor cost information, project expenditures, and budget data.
· Assist in preparing periodic expenditure reports and financial summaries.
· Track project spending against established budgets and identify potential funding concerns.
· Support preparation of expenditure notifications when project spending approaches approximately 80% of the authorized budget.
· Coordinate with project controls and management personnel to ensure financial data is accurate and current.
Reporting & Stakeholder Coordination· Collect, organize, and consolidate information from project stakeholders for weekly and monthly reports.
· Prepare project status updates covering scope, budget, schedule, milestones, and outstanding action items.
· Maintain tracking logs and reporting documents to support departmental decision-making.
· Coordinate meetings, project updates, and information requests as needed.
· Assist with the development of technical and administrative reports for LA Metro management.
· Support communication between project teams, consultants, contractors, and agency personnel.
Environmental Services Division & Vendor/Contract Management Support· Provide general office engineering and administrative support to LA Metro’s Environmental Services Division.
· Assist Vendor/Contract Management (VCM) personnel with departmental initiatives, contract documentation, and reporting requirements.
· Coordinate consultant and subcontractor information for financial and project reporting.
· Monitor project requirements, deliverables, and administrative milestones.
· Support project managers with scope, schedule, budget, and change management documentation.
· Assist with documentation and administrative preparation for subsequent task orders.
Minimum Qualifications· Bachelor’s degree in Engineering, Construction Management, Business Administration, Project Management, or a related field; equivalent relevant experience may be considered.
· Experience in office engineering, project administration, project controls, contract administration, or construction-related project support.
· Understanding of project budgets, scheduling, financial reporting, and project documentation.
· Experience compiling technical documents, reports, cost information, and project records.
· Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
· Ability to organize and analyze project information, including financial and schedule data.
· Strong written and verbal communication skills.
· Excellent organizational skills, attention to detail, and ability to manage multiple competing priorities.
· Ability to coordinate effectively with project managers, technical staff, consultants, and other stakeholders.
Preferred Qualifications· Experience supporting public-sector transportation, transit, infrastructure, or major capital improvement programs.
· Previous experience working with LA Metro or another public transportation agency.
· Familiarity with task order administration, consultant contracts, and cost and schedule proposals.
· Experience with project cost tracking, labor analysis, monthly forecasting, and budget monitoring.
· Knowledge of work breakdown structures (WBS), project schedules, and change management procedures.
· Experience preparing project controls reports, expenditure summaries, and management dashboards.
· Familiarity with document management systems, SharePoint, and project controls or financial management software.
Key Competencies· Organization & Accuracy: Ability to manage detailed project documentation and reporting requirements.
· Financial & Analytical Skills: Comfortable reviewing cost data, labor expenditures, and budget projections.
· Project Coordination: Ability to support multiple stakeholders and maintain progress across competing priorities.
· Communication: Effective in preparing reports, coordinating information, and communicating project status.
· Problem-Solving: Proactive in identifying documentation gaps, tracking issues, and supporting project