Administrative Associate 3
Stanford University · Stanford, California, United States · hybrid
Stanford University is one of the world’smost renowned universities, located in the heart of the San Francisco Bay Area among some of the world’s most innovative organizations.
You will work with a leading-edge community of faculty and staff who are advancing health care through research, education, and clinical care. You will have the opportunity to contribute innovative ideas, influence change, and support work that makes a meaningful difference. Our culture is fast-paced, collaborative, and continually evolving.
We offer a variety of benefits beyond traditional medical, dental, retirement, and savings options:
- Events and programs for children, sports camps, and tuition options
- Learning and development classes, workshops, and on-site conferences featuring leading speakers and faculty
- Work-life and family-friendly policies and reimbursement programs
- Opportunities to participate in Stanford’s social responsibility and sustainability programs
- A vibrant university culture that values the uniqueness of each individual
We are seeking candidates who are forward-thinking, approach challenges as opportunities to develop solutions, and bring the leadership, energy, and commitment necessary to support Stanford’s mission.
About the Department of Pathology
The Department of Pathology is a founding department of the Stanford School of Medicine and one of the leading pathology departments in the United States. Our faculty include emerging leaders and highly accomplished physicians and scientists, including a Nobel laureate and members of the National Academy. Our mission is to improve the diagnosis, treatment, and understanding of human disease through discovery, education, and clinical care.
Comprised of exceptional faculty, staff, and trainees, the department works to improve the ability to diagnose, treat, and understand the origins and manifestations of human disease and to care for those who have, or are at risk of developing, disease. We accomplish this through clinical services across anatomic and clinical pathology, including molecular and genomic pathology, histocompatibility testing, and transfusion medicine. Our research spans basic, translational, and clinical investigation into the origins and manifestations of disease, including efforts to improve disease prediction and prevention and advance precision health. We also educate and develop future leaders in pathology and related fields.
Everything we do supports our goals of providing high-quality clinical services, advancing the understanding, diagnosis, monitoring, treatment, and prevention of disease, and offering outstanding education and career development opportunities to those who share these goals.
About the Position
The Stanford University Department of Pathology is seeking a hybrid Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.
Core Duties:
- Act on behalf of the supervisor, department manager, or chair in
regards to establishing priorities and identifying and resolving
problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling,
organizing, and operating complex conferences, seminars, and events,
including arranging with vendors for services, overseeing the production
and distribution of materials, administering logistics, and managing
event within budget.
- Compose and draft documents and correspondence for presentations,
course handouts, grants, conferences, seminars, and reports. Perform
substantial editing and fact checking. Create, maintain, modify, and/or
ensure accuracy of content in various unit documents, displays, reports,
brochures, social media, and/or websites.
- Plan and schedule calendar(s) with limited consultation, resolve
calendaring conflicts, and arrange travel in compliance with unit,
university, and sponsor policies.
- Create complex reports and spreadsheets which may utilize
specialized software and systems.
- Oversee and/or process a variety of complex financial
transactions; produce, monitor, and reconcile budget statements;
research, identify, and resolve discrepancies. May assist with capital
or special equipment requests and/or vendor selection.
- Coordinate and monitor routine maintenance services completion.
Plan and coordinate office moves and/or minor renovation
projects.
- May lead staff or supervise day-to-day work of student and/or
temporary workers, including scheduling, assigning, and prioritizing
workloads, setting appropriate deadlines, reviewing work for quality and
timeliness, and providing performance review input.
Minimum Education and
Experience
High school diploma and four years of administrative experience, or
combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Advanced computer skills and demonstrated experience with office
software and email applications.
- Demonstrated success in following through and completing
projects.
- Excellent organizational skills and attention to detail.
- Excellent Strong verbal and written communication
skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to
others.
- Ability to take initiative and ownership of projects.
- Ability to routinely and independently exercise sound judgment in
making decisions.