Administrative Manager (Hybrid Opportunity)
Stanford University · Stanford, California, United States · hybrid
The Stanford Division of Nephrology is a dynamic and growing division within the Department of Medicine and Stanford University’s School of Medicine. Nephrology is the branch of internal medicine devoted to the study, diagnosis, and treatment of kidney disease. The Division of Nephrology is committed to excellence, innovation and diversity and offers faculty and fellows unparalleled prospects for research, clinical training, University and community service. Our staff are critical to supporting our organization’s goals and enabling our ongoing mission to deliver world-class patient care, conduct cutting-edge research and educate the next generation of leaders and scientists to tackle public health challenges.
We are seeking to fill the role of Administrative Manager (ASA 1) who will provide operational support to our faculty, staff, trainees and programs. Reporting to the Division Director, you will support people functions (academic affairs, human resources), partner on facilities management and oversee special projects. In addition, you will lead our team of administrative staff directly supporting faculty and intra-department groups and programs. Help us reinforce the next generation of professional and scientific staff in a positive and productive work culture. Are you personable, proactive, love tackling multiple projects and exude a high-level of customer service, productivity, accuracy, organization and independence? Then this may be the place for you! Bring your talent and skill to help support our mission to advance human health.
Core Duties:
- Independently implement, administer and evaluate day-to-day
activities of the unit, function or program by identifying and executing
tasks and objectives, making recommendations that impact policies and
programs, and assigning resources to achieve the goals of the
program.
- Collect and analyze data, create reports, review and explain
trends; formulate and evaluate alternative solutions and/or
recommendations to achieve the goals of the program or
function.
- Analyze and interpret policies; develop, revise and implement
procedures for program or function.
- Represent the program or function as the key contact and subject
matter expert within the department, unit or school. Commit resources
and provide information and/or training. May also represent the program
or function to external/internal stakeholders and
constituencies.
- Organize and/or participate in outreach activities that may
include developing communications and training, planning/promoting
events and/or conferences.
- May participate in development of budgets, monitor, and approve
expenditures. May perform limited forecasting and provide
recommendations that determine the budget.
- May direct staff to perform various tasks and assignments. May
also supervise staff.
Minimum Education and
Experience
Bachelor’s degree and three years of relevant experience, or
combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Demonstrated ability to prioritize own work and
multi-task.
- Demonstrated excellent organizational skills.
- Demonstrated ability to take initiative and ownership of
projects.
- Ability to communicate effectively both orally and in
writing.
- Ability to routinely and independently exercise sound judgment in
making decisions.
- Demonstrated experience working independently and as part of a
team.
- Relevant subject matter knowledge.
- Ability to direct the work of others, for jobs requiring
supervision.