Leadership and STAY FLY Programs Coordinator
Positively Partners · Redwood City, United States · hybrid
DescriptionPosition Title: Leadership and STAY FLY Programs Coordinator
Reports To: Leadership Program Manager and STAY FLY Program Manager, San Mateo County
Community: San Mateo County
Office Location: Redwood City, CA (up to 50% hybrid role of in-person and remote)
Compensation: $27.53 hourly with a generous benefits package
Status: Full-Time, Non-Exempt
About Fresh Lifelines for YouthFresh Lifelines for Youth is an award-winning non-profit whose mission is to partner with youth to unlock their potential, disrupt the pipeline to prison, and advance justice in California and beyond. By 2030, through partnering with young people, communities, and systems, FLY will contribute to the fight for equity and justice by taking concrete steps to dismantle California’s pipeline to prison, equip 30,000 youth to transform their lives and create meaningful opportunities for them to live healthy, free, and productive lives. For more information about Fresh Lifelines for Youth, please visit: www.flyprogram.org
Leadership & STAY FLY Programs Coordinator - Position SummaryThis role will support both the SMC Leadership and STAY FLY programs. Reporting to the SMC Leadership Program Manager and STAY FLY Programs Manager, the Programs Coordinator is responsible for direct service and supporting all functions of running effective and efficient programs. This position will be responsible for coordinating all program activities for the Leadership and STAY FLY programs, managing data entry, and helping to deliver FLY’s STAY FLY curriculum for transition-aged youth (18-25) in the county jails. The ideal candidate is passionate about social and racial justice, youth development and youth voice, and inspiring youth and young adult adults to transform the systems that impact them. They will demonstrate the ability to coordinate and manage collaborative projects effectively. The ideal candidate will have a connection to the San Mateo County community and will be familiar with local community based organizations. They will have strong organizational skills and be confident in supporting youth leadership development and facilitating discussion-based curriculum with Transition-Aged Youth (TAY).
Position ResponsibilitiesCoordinate Materials and Logistics for Events & Workshops- Organize and coordinate logistics for program workshops, field trips, and events, including purchasing supplies and snacks, reserving rooms and event venues, preparing and transporting materials, ordering meals, creating agendas, and maintaining a strict budget
- In collaboration with STAY Lead Case Manager, support weekly workshops for STAY FLY, including reviewing and adapting curriculum to TAY requests/interests
- Provide ongoing support to program teams to ensure they have the materials they need
- Manually track all aspects of event execution in planning spreadsheets
- Create event flyers prior to program events and trainings
- Maintain and update all necessary information into FLY’s ETO database, Google Drive, ensuring accuracy (program enrollment, program attendance, youth paperwork, evaluation surveys, etc.)
- Manage and organize youth/young adult liability waivers, medical binders, and ensure paperwork is up to date and physically with the team at each event—in case of youth emergencies
- Transport youth to and from designated program events and activities, as needed
- Enter program reimbursements into our budget tracking systems, submit to accounting, and provide updates to the Programs Manager on spending trends
Provide Programmatic Support - Youth Leadership Development and TAY Law-Related Education- Co-facilitate STAY FLY curriculum with Lead Case Manager, in the community and local jails
- Prepare and project-manage annual Leadership Program Retreat for 20+ youth and 10+ staff members, including staff training, all materials/food, location, and activities
- Work with Leadership Program Manager to prepare youth for Peer Mentorship and Service Learning Internship project; facilitate trainings and meetings alongside youth to develop their leadership skills
- Support Leadership Team in pitching program and recruiting youth to join new cohort each year, including designing a recruitment calendar
Driving and Transportation- Regularly drive to program sites, schools, courts, community locations, and other work-related destinations
- Safely transport youth and program materials as required for program activities
- Maintain a valid driver’s license and access to a reliable, properly registered and insured vehicle suitable for these responsibilities
- Comply with all organizational driving, safety, insurance, and youth transportation requirements
- Complete authorized business travel, for which mileage and related expenses will be reimbursed in accordance with organizational policy and California law
Our Commitment to Diversity, Equity, And InclusionAt FLY, we embrace a diversity of identities, beliefs, thoughts, and experiences. We commit to creating an organizational culture of equity and inclusion to better serve our youth and communities. FLY is an Equal Opportunity Employer. We strive for an inclusive culture and a staff team that reflects diversity. Applicants for all job openings will be considered without regard to age, race, color, religion, sex/gender, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. We strongly encourage women; people of color, people who identify as part of the lesbian, gay, bisexual, transgender, and queer communities; people with experience in the juvenile justice or criminal justice systems; and people with disabilities to apply. Fresh Lifelines for Youth is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or accommodation due to a disability, please contact us at (408) 263-2630 or compliance@flyprogram.org
COVID-19 VaccinationAt FLY, we are committed to the safety of our employees, clients, and all others who enter our workplace. As such, FLY would like to make clear that the COVID-19 vaccination is a condition of employment. However, FLY does allow staff to apply for exemptions based on medical history or sincerely held religious beliefs or practices. This must be approved through FLY’s compliance department. If you have any questions or would like to learn more, please contact us at (408) 263-2630 or email compliance@flyprogram.org
What To Expect- Application with 8-10 questions and an applicant screening question.
- No Cover Letter Required
- 2-3 Interviews (for many roles, at least 1 would be in person)
- Meet w/FLY youth
- Work Product (Done in advance of the Final Round Interview)
QualificationsPosition RequirementsThe ideal candidate will have a deep commitment to equity, social, racial, and economic justice. They will have strong organizational skills and the ability to project-manage to deliver high-quality services for youth. The candidate will believe in FLY’s vision and mission and will resonate with FLY’s values: accountable, dedicated, respectful, equitable and just, loving, innovative, hopeful, and youth-centered.
Driving Requirement: This position regularly requires transporting youth and program materials. The employee must have a valid driver’s license and access to a reliable, properly registered, and insured vehicle suitable for these responsibilities. FLY reimburses authorized business mileage and related expenses in accordance with California law. FLY will consider reasonable accommodations as required by law.
FLY's Core Competencies: Skills and behaviors that FLY expects and develops all staff to exhibit across all positions at various levels of proficiency (early stage, intermediate, and advanced)
- Cultural Responsivity: Demonstrates an openness and commitment to equity, justice, and belonging. This includes being aware of one’s own bias and privilege, building an