Clinical Research Coordinator Associate
Stanford University · Stanford, California, United States · hybrid
We are seeking a superstar, highly motivated, organized, reliable, and community-oriented English/Spanish bilingual Full-Time Research Coordinator / Research Data Collector for a Stanford family healthy weight research program for children with obesity and their parents.
The research study includes weekly family-based group sessions, online activities, and repeated research assessments over time. This position will serve as a primary data collector for child and parent assessments, including administering surveys and physical measurements and will also support weekly family sessions.
Some evening and/or weekend availability will be required.
Duties include:
- Coordinate study activities from startup through close-out, including participant recruitment, screening, scheduling, enrollment, data collection, and follow-up.
- Serve as a primary contact for research participants, families, sponsors, regulatory agencies, and community partners.
- Communicate regularly with prospective and enrolled families in a professional, supportive, and culturally appropriate manner.
- Determine participant eligibility, obtain informed consent according to protocol, and assist with recruitment and community outreach strategies.
- Serve as a primary data collector for child and parent assessments, including administering surveys, questionnaires, and standardized interview questions.
- Explain study procedures to participants in a clear, professional, and participant-friendly manner.
- Collect child and parent study data according to standardized research protocols, study manuals, and certification requirements.
- Conduct anthropometric and related body composition measurements, including height, weight, waist circumference, and other study-specified measures.
- Coordinate and administer health behavior assessments, including physical activity, sedentary behavior, sleep, screen time, and dietary assessment procedures.
- Enter, manage, and track participant data in secure study databases accurately and promptly.
- Develop and maintain study-related documents, flow sheets, case report forms, tracking logs, and other study materials.
- Review study records and case report forms for completeness and accuracy against source documents.
- Track assessment completion, coordinate reminders and make-up visits, and proactively follow up with families to minimize missing data.
- Ensure compliance with research protocols, institutional requirements, IRB approvals, and regulatory documentation standards.
- Prepare regulatory submissions and assist with IRB renewals, monitor visits, sponsor meetings, and regulatory audits.
- Interact regularly with the principal investigator and study team to ensure participant safety, data quality, and adherence to proper study conduct.
- Assist with training and supervision of additional study staff related to recruitment, enrollment, assessment procedures, and data collection.
- Participate in delivery of weekly group health behavior change sessions for children and parents during evening hours.
- Participate in family engagement and participation throughout the intervention program.
* - Other activities as needed to assist in the successful conduct of the study.
Core Duties:
- Serve as primary contact with research participants, sponsors, and regulatory agencies. Coordinate studies from start-up through closeout.
- Determine eligibility of and gather consent from study participants according to protocol. Assist in developing recruitment strategies.
- Coordinate collection of study specimens and processing.
- Collect and manage patient and laboratory data for clinical research projects. Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms.
- Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents. Prepare regulatory submissions and ensure Institutional Review Board renewals are completed.
- Assemble study kits for study visits, monitor scheduling of procedures and charges, coordinate documents, and attend monitoring meetings with sponsors, acting as primary contact.
- Monitor expenditures and adherence to study budgets and resolve billing issues in collaboration with finance and/or management staff.
- Interact with the principal investigator regularly, ensuring patient safety and adherence to proper study conduct.
- Ensure essential documentation and recording of patient and research data in appropriate files per institutional and regulatory requirements.
- Participate in monitor visits and regulatory audits.
Minimum Education and Experience
Two-year college degree and two years related work experience or a bachelor’s degree in a related field or an equivalent combination of related education and relevant experience.
Knowledge, Skills and Abilities:
- Strong interpersonal skills.
- Proficiency with Microsoft Office.
- Knowledge of medical terminology.
Certificates and Licenses Required
Society of Clinical Research Associates or Association of Clinical Research Professionals certification is preferred.
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Drivers License Requirements
- Must possess and maintain a valid California non-commercial Class
C Driver's License.
- Ability to drive day or night.
- When conducting university business, must comply with the
California Vehicle Code and Stanford University driving
requirements.