Senior Contract Manager
City of New York · New York City, New York, United States
ABOUT THE CAMPAIGN FINANCE BOARD
The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.
We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.
We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.
ABOUT THE DEPARTMENT
The Operations and Finance division is responsible for the financial, procurement & administrative aspects that support agency-wide operations.
Procurement & Contract Management (PCM) is responsible for managing the lifecycle of contracts and other procurements that involve acquiring goods and services the Campaign Finance Board. PCM ensures the agency complies with all applicable laws that drive the procurement process as indicated in the Charter of the City of New York (Charter), the Procurement Policy Board Rules (PPB Rules), and the New York City Comptroller’s Directives.
PCM ensures that CFB and its divisions have the necessary procurements and support in place that allows the agency to meet its critical mission in making our local democracy more open, transparent and equitable. PCM partners with the various CFB divisions to provide guidance on procurement functions, so that the various divisions can focus on their core functions in support of the agency’s vision statement. PCM’s portfolio spans a range of contract types and vendor relationships, including technology goods and services, professional services, and operational support contracts, reflecting the agency’s growing reliance on digital tools and data-driven solutions to fulfill its mission.
JOB DESCRIPTION
Reporting to the Director, Contract Management, the selected candidate will be embedded with the divisions they support, developing a deep understanding of each division’s work, priorities, and operational needs. We are seeking someone with demonstrated experience managing technology contracts across the full lifecycle from procurement solicitation and vendor selection through contract execution, performance monitoring, and closeout in direct support of CFB’s ongoing modernization efforts. While the primary focus of this role is technology-related solicitations and contracts, the selected candidate will also be responsible for managing a range of non-technology procurements including professional services, operational, and administrative contracts, and must demonstrate the ability to manage both with equal diligence and attention to compliance. This is a senior-level position requiring a minimum of three years of city government contract management experience, and is designed for a procurement professional ready to operate independently, lead complex solicitations, and serve as a trusted advisor to the divisions they support.
Responsibilities include but are not limited to:
- Lead procurement actions for CFB divisions and their external partners, including sole-source procurements, Memoranda of Understanding (MOUs), small purchase solicitations, and large competitive bids and procurements.
- Manage the preparation, review, and processing of purchase requisitions and procurement documents including contracts, recommendations for award, amendments, extensions, renewals, and selection reports for both technology and non-technology goods and services, ensuring accuracy, completeness, and alignment with program needs, budget parameters, and applicable specifications.
- Evaluate technology vendor proposals, including review of pricing structures, SaaS licensing terms, software maintenance agreements, and technical specifications in coordination with relevant program divisions.
- Partner with the Strategy, Products and Innovation (SPI) division, including its Technology department and Products team, program staff, and operational divisions to develop and refine scopes of work for both technology and non-technology contracts, ensuring procurement documents accurately capture system requirements, deliverables, and performance expectations, with measurable outcomes that align to program and agency needs.
- Lead the preparation of technology-related solicitations, including Requests for Proposals (RFPs) and Requests for Quotations (RFQs), ensuring that scopes of work accurately reflect technical requirements and align with agency operational needs.
- Drive procurement activities related to the agency's technology modernization initiative, including solicitations for software development services, technical consulting, and platform migration support.
- Oversee the full lifecycle management of both technology and non-technology contracts, including scope development, vendor selection, contract negotiations, execution, budget summaries, performance monitoring, payment processing, and closeout.
- Manage the procurement and contract management of professional services, operational, and administrative contracts for CFB divisions, ensuring compliance with applicable PPB Rules, Comptroller Directives, and agency policies.
- Conduct market research by examining relevant publications, samples, pricing trends, and trade practices to inform scope development and ensure competitive and well-grounded procurement decisions.
- Work with divisions to establish contract burn rates and spend matrices for planning and forecasting purposes.
- Utilize FMS and PASSPort to process procurement actions, conduct budget and contract inquiries, and maintain accurate and up-to-date procurement records across all active contracts.
- Prepare and submit mandated contract performance reports to the ACCO’s Office.
- Ensure vendors are in compliance with the local, state, and federal regulatory requirements for proper audit reporting and other forms of reporting.
- Proactively identify and escalate issues that negatively impact the procurement process or the timely registration of contracts and other procurement actions.
- Partner with CFB divisions to provide expert guidance on contract disputes, missing deliverables, and payment delays, driving timely and compliant resolution.
- Serve as a procurement resource to CFB program divisions, providing customer service-oriented guidance and attending division meetings to advise on active and upcoming procurements.
- Develop and maintain a comprehensive procurement tracker providing program divisions with real-time visibility into current and expiring procurements, contract status, timelines, and budget information.
- Coordinate and respond to contract inquiries from OMB, the Comptroller's Office, ACCO's Office, and other oversight entities.
- Manage the creation and monitoring of the LL63 MOCS Annual Plan report to ensure timely contract registrations and compliance with Local Law reporting requirements.
- Monitor and report on MWBE utilization goals across CFB's active contract portfolio, coordinating with the agency's M/WBE Officer to ensure compliance a