Contract Administrator
EOI Space (Earth Observant, Inc.) · Lafayette, CO · onsite
Contract Administrator
Full-Time, In-office, must be willing to commute to Lafayette, Colorado.
About EOI Space
EOI Space is building a next-generation satellite constellation in Very Low Earth Orbit (VLEO) to deliver the highest-resolution Earth imagery available from space. Flying lower than traditional satellites lets us capture sharper, more timely data, giving commercial and defense customers a clearer picture of a rapidly changing world, faster than ever before.
Based in Lafayette, Colorado, we’re a small, mission-driven team moving fast to bring this capability to market. As we scale toward Series B and beyond, we’re looking for people who want real ownership over their function and see the undefined parts of this stage as the opportunity, not the obstacle.
About the Role
We are on our way to achieving many industry firsts. This demands an ambitious team that revels in leaning into challenges, getting hands-on, and working together. EOI Space is growing quickly and looking for a Contract Administrator to support our contracting and compliance functions. Reporting to the Senior Contracts Manager, this role works closely with cross-functional teams to keep contracts accurately tracked, documented, processed, and maintained throughout their lifecycle and to support the consistent execution of established contracting and compliance processes. The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment where priorities evolve quickly. The successful candidate will have strong follow-through, sound judgement, and the ability to identify issues that should be escalated to the Senior Contracts Manager.
The Contract Administrator supports the Senior Contracts Manager in the preparation, administration, and management of contracts, subcontracts, non-disclosure agreements, master service agreements, statements of work, consulting agreements, vendor agreements, and customer contracts. This role maintains contract and compliance records, coordinates reviews and approvals, tracks deliverables and contractual obligations, and ensures documentation is complete, accurate, and organized. The Contract Administrator will also provide administrative support for compliance, regulatory, and corporate governance activities managed by the Senior Contracts Manager.
This role is responsible for helping ensure established contracting and compliance procedures, templates, approval requirements, and recordkeeping processes are consistently followed across the organization. This role plays an important part in supporting an efficient and well-organized contracting function as EOI Space continues to grow. This role reports to the Senior Contracts Manager.
This is a full-time, exempt, in-office position based in Lafayette, Colorado.
Responsibilities
- Support the preparation, review, routing, execution, and administration of contracts, subcontracts, NDAs, MSAs, SOWs, consulting agreements, vendor agreements, and customer agreements.
- Prepare, route, and track non-disclosure agreements (NDAs) and other routine agreements using established templates, playbooks, and standard terms; identify deviations or non-standard provisions and escalate them to the Senior Contracts Manager as appropriate.
- Maintain contract files, databases, trackers, and document repositories to ensure accurate, organized, and up-to-date records.
- Track contract expiration dates, renewal and termination deadlines, notices, reporting requirements, payment milestones, and other contractual obligations and communicate upcoming requirements to appropriate stakeholders.
- Coordinate contract review and approval workflows across legal, finance, engineering, procurement, and leadership teams.
- Assist with compliance (company policy, customer requirements, and government regulations), audits, and data requests, and coordinate with the Senior Contract Manager.
- Support export compliance administration and recordkeeping, including conducting and maintaining screening records, authorizations, training records, and other documentation associated with export compliance.
- Assist with regulatory and corporate governance administration by maintaining records, tracking deadlines, organizing supporting documentation, and coordinating required signatures, approvals, or submissions at the direction of the Senior Contracts Manager.
- Coordinate signatures, document distribution, and filing of fully executed agreements.
- Assist with preparation and administration of amendments, notices, certifications, representations, contract summaries, and other routine contract-related documentation.
- Support vendor and supplier onboarding by collecting and maintaining required contractual and compliance documentation.
- Support the consistent application of established contracting and compliance procedures, templates, approval workflows, checklists, and recordkeeping requirements; identify gaps, recurring issues, or opportunities for improvement and raise them with the Senior Contracts Manager.
- Respond to routine internal questions regarding contracting processes, documentation requirements, and agreement status, escalating substantive contractual, legal, regulatory, or compliance matters to the Senior Contracts Manager.
- Provide organizational and administrative support to the Senior Contracts Manager across contracting, compliance, regulatory, corporate governance, and related activities as needed.
- Additional duties as assigned
What We’re Looking For-
Required Qualifications:
- 2-5 years of experience in contract administration, contract coordination, vendor management, legal or procurement support, compliance administration, project coordination, or a related field.
- Strong organizational skills with exceptional attention to detail and follow-through.
- Ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
- Ability to work effectively within established procedures and approval requirements, exercise sound judgment on routine matters, and recognize when an issue or exception requires escalation.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Ability to work effectively with cross-functional teams in a collaborative, fast-paced environment.
Highly Preferred:
- Bachelor’s degree in Business Administration, Legal Studies, Finance, Public Administration, or a related field; equivalent experience may be considered.
- Experience with vendor or supplier management.
- Experience administering commercial agreements, NDAs, SOWs, consulting agreements, or vendor agreements.
- Experience supporting government contracts, aerospace, defense, or technology organizations.
- Familiarity with ITAR, EAR, FAR, and DFARS regulations.
- Experience supporting audits, compliance programs, or regulatory documentation.
- Experience with SharePoint, ERP systems, contract management systems, or other document-management and workflow tools.
- Experience supporting corporate governance, legal operations, or corporate recordkeeping is a plus.
- Passion for building and cultivating positive relationships with team members and external vendors.
- Continuous improvement mindset, with a drive for building and maintaining scalable and sustainable processes.
- People-first approach that contributes to a welcoming and collaborative atmosphere within the organization.
Physical/Mental Demands & Work Environment:
- Requires sitting and standing associated with a normal office environment
- Performs highly complex and varied tasks requiring independent knowledge and its application to a variety of situations, as well as exercising independent judgement
- Requires the use of office equipment such as a computer and telephone
- May view co