Project Coordinator Finance (m/w/d)
Telio Management GmbH · Hamburg · hybrid
Your mission
- Support the Head of Group Accounting & Reporting with organizational, coordination, and project-related activities across the finance function.
- Coordinate smaller finance projects and workstreams, ensuring clear structures, tracking open items, preparing decision-making materials, and following up on actions through to completion.
- Develop and maintain trackers, checklists, filing structures, and status overviews to ensure transparency around financial closings, audits, tax returns, deadlines, approval workflows, and outstanding documentation.
- Manage and coordinate key finance documents, including engagement letters, annual financial statements, tax returns, shareholder resolutions, audit reports, and other supporting documentation, ensuring accurate and traceable records.
- Act as a point of contact between local Finance teams, Group Finance, and external stakeholders, proactively monitoring deadlines, information requests, and outstanding actions.
- Support reporting, compliance, tax, closing, and audit processes, as well as special finance projects, including exit-related information requests where applicable.
- Drive the standardization and continuous improvement of administrative finance processes, creating practical and sustainable solutions that enhance transparency, accountability, and efficiency.
- Help establish robust coordination and follow-up mechanisms to ensure finance activities are completed accurately and on time.
Your profile
- A completed commercial qualification or training in a tax advisory environment, ideally with exposure to finance, accounting, or bookkeeping.
- Initial professional experience in finance, accounting, auditing, project coordination, or a comparable administrative role.
- A strong understanding of the importance of accurate documentation, clear deadlines, and well-maintained records.
- A highly structured, detail-oriented, and reliable way of working, combined with the ability to coordinate topics independently and think ahead.
- Strong organizational skills with a natural sense of priorities, ownership, and effective follow-through.
- A proactive, hands-on, and service-oriented mindset.
- The ability to build relationships and collaborate professionally with internal and external stakeholders.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. Experience with SharePoint, Microsoft Teams, Planner, or similar collaboration tools is a plus.
- Excellent written and verbal communication skills in both German and English.
- A clear, reliable, and professional communication style, along with the ability to thrive in an international and cross-functional environment.
Why us?
Our Attractive Benefits- Modern, centrally located office: Just a 5-minute walk from Bahrenfeld train station, ensuring easy access.
- Open company culture: Be part of an international working environment where ideas and diversity are encouraged and valued.
- Collaborative work atmosphere: Enjoy a supportive workplace characterized by teamwork and a hands-on mentality.
- Hybrid working model: Benefit from flexibility by combining on-site and remote work.
- 30 days of annual leave: More time to relax and recharge. Plus additional days off on December 24 and December 31, and a half-day off on your birthday.
- Attractive compensation package: We recognize and reward your performance appropriately.
- Pluxee vouchers: Helping you enjoy worry-free meals during your workday.
- Public transport or parking subsidy: Support for a convenient commute, either through an HVV public transport contribution or underground parking allowance.
- Company pension scheme: Benefit from a generous employer contribution of 25%, up to €75 per month.
- JobRad bicycle leasing: Take advantage of our bike leasing program after successfully completing your probation period.
- EGYM Wellpass: Make the most of this opportunity to keep yourself physically and mentally fit after your trial period.