Senior Principal Document Controller
Edsv Cx_1 · Abu Dhabi, UAE
Job Overview:
The Senior Principal Document Controller has developed breadth and depth of skills in various Document Control processes, procedures, and systems and can be a technical expert. They are responsible for gathering and analyzing data to identify and solve problems that arise with little or no precedent.
Key Tasks and Responsibilities:
- Gain experience in the following work area: iDocs
- Develop basic technical skills to complete assigned work
- When acting as Lead Document Management, in addition:- Direct small or medium document management team as Lead Document Controller
- Lead project as Lead Document Controller, engaging the participation of other disciplines
- Coordinate all activities within own discipline and Discipline interfaces with other disciplines
- Lead the document management team of the assigned work area and completed within the planned schedule and budget, in accordance with standards, MDR, and project-specific procedures and to a high professional standard
- Plan, organize, and direct all aspects of discipline execution on the assigned project, including scope, deliverables, schedule, and all discipline workforce resources - agree allocations with the Engineering Manager
- Ensure interfaces and deliverables are clearly identified
- Maintain responsibility for progress and productivity, identifying any required corrective action
- Act as project-based discipline point of contact in communications and meetings with project team, customer, vendor/supplier, and/or subcontractor counterparts; and relevant agencies such as certifying authorities, auditors, third parties, etc.
- Develop the document management execution plan and other associated work instructions to ensure alignment with client requirements and McDermott standards
- Become familiar with specific technical aspects of the contract and project team requirements pertaining to document management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
- Ensure project EDMS platform is set up to meet client and McDermott technical requirements
- Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
- Advise the Project Management Team on document management issues and interface processes and requirements
- Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
- Act as a day-to-day interface for the client, suppliers, subcontractors, etc., on day-to-day document management issues
- Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the client and suppliers, via the EDMS
- Prepare, review, and issue defined project reports on document status, including the Master Document Register
- Supervise document management personnel on projects and provide timely feedback to the document management department manager on personnel performance
- Ensure proper EDMS training of all project personnel as well as training of Document Management personnel in document management procedures and systems (Unifi)
- Assist in the establishment, maintenance, development, and improvement of document management processes, systems, and tools
- Participate in and lead internal and external audits as required
- Provide regular status reports to project and department management on project document management workload and any issues
- Ensure industry-utilized active and frequent engagement with MOPEX counterpart/s for the project
- Deliver information required for handover and turnover in accordance with project contractual requirements
- Archive project records
- Provide lessons learned from project execution to project management and department management
Reports to:
Project: Lead Document Mgmt/PEM or PM
Functional: Department Manager
Liaise With: Lead Document Management, Project Engineering, Project Management, Department Manager
Supervises: Assigned Document Controllers
Essential Qualifications and Education:
- 14 years minimum Document Management experience with a major contractor or consultant
- Bachelor’s Degree in any stream or equivalent diploma (preferably in Computer Science)
- Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
- Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, and Adobe
- Working knowledge of industry-utilized EDMS tools
- Have wide experience with technical activities, including onshore and offshore operations
- Hands-on experience in EPC project execution in the Oil and Gas contracting industry
- Excellent organizational and time management skills
- Detail-oriented, dependable, and willing to handle multiple priorities
- Successful communication skills, business acumen, and decision-making capability
- Certified iDocs Trainer
#LI-RA2