Manufacturing Project Coordinator - Hybrid
Monin · Clearwater, FL, USA
Overview
Do you love keeping projects organized, solving problems, and being the person who helps keep everything moving? If you're detail-oriented, enjoy working with different teams, and aren't afraid to juggle multiple priorities, this could be a great fit.
At Monin, creativity and collaboration are a big part of what we do, and behind every great project is someone making sure all the pieces come together. We're looking for a Marketing Project and Production Coordinator to help manage the day-to-day flow of Marketing projects from intake through final delivery. You'll work closely with Marketing, Creative, Communications, Content, and external partners to manage timelines, coordinate print and premium production, support media placements, proofread deliverables, and make sure the right, fully approved materials get where they need to go accurately and on time.
Monin is a global company with more than 100 years of history, but we're always looking for better ways to work, create, and grow. We care about our people, our customers, our communities, and doing things the right way, and we're looking for someone who wants to grow with us.
Key Responsibilities
· Project Intake, Workflow Coordination & Timeline Management
o Manage intake of all marketing requests through Lytho; validate scope, assets, timelines, and documentation; and return incomplete or unclear submissions for clarification before work moves into production.
o Maintain full visibility into all active and upcoming projects
o Set up and manage day-to-day Lytho workflows across Marketing, Creative, and Production; route projects to the appropriate team members; and adjust priorities and assignments in partnership with the Marketing Project & Production Manager.
o Proactively follow up with team members to maintain momentum and meet deadlines
o Communicate project status updates to stakeholders.
· Media Project Coordination
o Submit completed and approved media projects to publications, ensuring files, specifications, and deadlines are accurate.
o Maintain the Media Ads Tracker, including project status, deadlines, submissions, and other key details.
o Serve as the day-to-day contact for project submissions, specifications, deadlines, and related questions.
o Follow up on outstanding information, approvals, or deliverables to ensure media projects stay on schedule.
· Part Number (SKU) & Purchase Order Administration
o Manage part number (SKU) administration and tracking in accordance with established standards and processes.
o Maintain part number governance and documentation to support accurate product and production tracking.
o Create purchase orders for print production and maintain accurate PO documentation and tracking.
o Follow up on missing or incomplete SKU, project, or PO information as needed.
· Quality Control & Final Production
o Perform routine proofreading and quality checks across marketing deliverables.
o Confirm that required reviews and approvals are complete before materials are released for production or publication.
o Ensure the correct, final approved content and artwork are submitted to printers, publications, vendors, and other external partners.
o Verify final files and project details against approved materials to help prevent production errors or incorrect submissions.
o Maintain established quality-control and workflow standards throughout the production process.
· Risk Identification & Escalation
o Identify timeline risks, delays, or resource constraints early
o Communicate issues clearly and proactively to the Marketing Project & Production Manager
o Provide visibility into workflow challenges to support timely resolution
· Cross-Functional Coordination
o Serve as the primary point of contact for workflow-related communication between Marketing, Creative, and Production
o Support coordination of project handoffs between internal teams and external partners
o Maintain alignment across stakeholders to ensure smooth execution
o Provide day-to-day operational backup coverage for Marketing Project & Production activities as needed.
- Process Adherence & Continuous Improvement
o Follow established workflow processes, intake standards, and quality-control processes
o Identify recurring workflow or process issues and share recommendations with the Marketing Project & Production Manager to improve efficiency and accuracy.
Your Secret Ingredients
- Walk in Others' Shoes—You take pride in recognizing and understanding another person's feelings and thoughts.
- Pay Attention to the Details—Your goal is to get things right the first time.
- Listen to Understand — You give your undivided attention to better understand your tasks.
- Find a Way — You are willing to do whatever it takes to accomplish the job.
- Look Ahead and Anticipate— You believe preventing issues is better than fixing them.
Qualifications
- 2–3+ years of experience in traffic coordination, project coordination, or marketing operations
- Experience working within a creative or marketing workflow environment
- Familiarity with project management tools (Lytho preferred or similar platforms)
- Experience coordinating print production, media placements, vendors, purchase orders, or similar marketing production activities preferred.
- Strong attention to detail, particularly in proofreading and quality control
- Strong follow-up skills with the ability to identify missing information, manage deadlines, and keep multiple projects moving simultaneously.
- Excellent organizational and communication skills.
- Ability to manage multiple projects in a fast-paced environment.
Preferred Qualifications
- Experience working within FDA/labeling requirements, ensuring that creative designs always accommodate necessary legal and nutritional information without sacrificing aesthetics.
- Multilingual: As an international company, Monin often translates its corporate and B2B collateral, as well as product packaging, into various languages.