Admin Assistant-Procurement Data Center
Ejwe Cx · UAE
Key Responsibilities
Procurement Administration
- Assist with the preparation, processing, tracking, and filing of Purchase Requisitions (PRs) and Purchase Orders (POs).
- Maintain organized procurement documentation and electronic records.
- Update procurement trackers, order status reports, and other monitoring files.
Supplier and Quotation Coordination
- Send Requests for Quotation (RFQs) to approved or relevant suppliers.
- Coordinate with suppliers regarding quotation submissions, order acknowledgements, delivery dates, and required documentation.
- Maintain and update supplier contact information and procurement records.
Data Center Procurement Support
- Coordinate with Data Center stakeholders to monitor urgent and operational procurement requirements.
- Assist in tracking critical orders to minimize delays that could affect Data Center activities.
- Maintain clear records of Data Center procurement requests and their current status.
Purchase Order and Delivery Tracking
- Monitor open Purchase Orders and maintain an updated delivery schedule.
- Coordinate delivery information with the requesting department, warehouse, logistics, or site personnel where applicable.
- Escalate significant supplier delays or delivery issues to the responsible Procurement team member.
Invoice and Payment Documentation
- Assist in coordinating supplier invoices with Purchase Orders and supporting documents.
- Follow up on missing invoices, delivery documentation, approvals, or other information required for payment processing.
- Coordinate with Procurement, Finance, and suppliers regarding invoice documentation and payment-status queries.
Procurement Reporting and Data Management
Prepare periodic reports covering areas including, but not limited to:
- Open Purchase Orders
- RFQ status
- Supplier quotations
- Outstanding deliveries
- Invoice/payment documentation status
- Urgent Data Center procurement requirements
- Assist with data preparation for management reports, meetings, audits, and procurement reviews.
- Functions within the framework and boundaries of DAMAC policies as well as overall organisational and governance frameworks.
Minimum Qualification
- Diploma or Bachelor's degree in Business Administration, Procurement, Supply Chain, Logistics, or a related discipline
Minimum Experience
- 5–10 years of experience in Procurement
- Previous administrative, procurement, purchasing, supply chain, or Data Center support experience is a definite advantage.
- Good knowledge of procurement documentation and purchasing processes.
- Strong computer skills, particularly Microsoft Office.