HR Specialist
BYD Europe · Hoofddorp, Netherlands
About BYDOur Purpose is to build a zero-emission future that reconnects humanity with nature. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team.
BYD is a leading, high-tech multinational, based in Shenzhen, China. Operates in four core fields of IT, automotive, new energy, and rail transit and employs over 300,000 people worldwide. As a global pioneer in New Energy Solutions BYD is dedicated to building a zero-emission ecosystem.
Key Responsibilities：1. Employee Lifecycle Management- Manage day-to-day HR administration throughout the employee lifecycle, including onboarding, internal transfers, changes to employment terms and offboarding.
- Prepare and maintain employment contracts, offer letters, contract amendments and other HR documentation.
- Coordinate pre-employment checks, right-to-work checks, new starter documentation and onboarding arrangements.
- Ensure employee records and HR systems are accurate, complete and up to date.
- Support employee departures, including resignation documentation, exit processes and final administrative arrangements.
2. Probation Management- Coordinate probation review processes, ensuring managers and employees complete assessments within the required timelines.
- Track probation deadlines, outstanding reviews, extensions and confirmation outcomes using Excel trackers and HR systems.
- Follow up with line managers to obtain timely feedback and documentation.
- Maintain accurate probation records and escalate overdue reviews or potential issues to the HR Manager.
3. HR Administration and Documentation- Handle general HR paperwork, including letters, forms, personnel files and employee record updates.
- Maintain an organised HR filing system and ensure documentation complies with internal procedures and UK data protection requirements.
- Support the preparation of HR reports, employee data summaries and regular management updates.
- Provide administrative support for HR policies, employee communications and other HR projects as required.
4. HR Data Management and Reporting- Maintain and update employee databases, headcount trackers, onboarding and offboarding records, and probation trackers.
- Prepare regular HR reports and analyse employee data to support operational decision-making.
- Use Excel to manage large datasets, perform data validation, reconcile information and identify discrepancies.
- Ensure data accuracy, consistency and confidentiality across all HR records and reports.
5. General HR Support- Respond to routine employee and manager queries regarding HR processes and documentation.
- Work closely with the wider HR team and relevant departments to ensure HR processes run smoothly.
- Support additional HR operational tasks and ad hoc projects as required.
Requirements：- Previous experience in an HR Generalist, HR Officer, HR Administrator or similar HR operations role.
- Fluency in both Chinese and English, with the ability to communicate effectively with Chinese-speaking stakeholders and English-speaking colleagues.
- Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS/COUNTIFS, IF functions, data validation and handling large datasets.
- Strong organisational skills, attention to detail and the ability to manage multiple deadlines.
- A practical, hands-on approach to HR administration and employee lifecycle processes.
- Good understanding of confidentiality, data protection and HR record management.
- Ability to work independently while collaborating effectively with the wider HR team.
- Must have the legal right to work in the UK for the duration of the contract.
We offer:- Performance and experience based competitive remuneration, pension plan.
- 25 holidays + option to purchase 5 extra holidays.
- Commuting allowance.
- Department & company wide teambuilding events.
- An exciting opportunity to be part of European transition to Zero Emissions transportation and de-carbonization of the economy.
Our Purpose is to build a zero-emission future that reconnects humanity with nature and a World of clean air. We are looking for talent that connects with this mission and want to create positive impact by joining a diverse and dynamic team 🌏