Document Controller / Secretary – Construction
Al Marwan Group · Sharjah, AE
Who we are
Founded in 1978, Al Marwan Group is a diversified organization serving the construction, heavy machinery, Oil & Gas, real estate, development, and Hospitality sectors across the GCC. The Group operates through multiple business units and subsidiaries, delivering integrated solutions supported by strong operational expertise and a well-established regional presence.
Job Summary
We are looking for an experienced Secretary to support our Estimation Department. The candidate must have strong experience in the construction/infrastructure/contracting industry and be familiar with tendering and estimation activities.
Key Responsibilities
- Coordinate with suppliers and subcontractors for quotations, technical/commercial submittals, prequalification documents, and tender requirements.
- Maintain and update tender logs, BOQs, pricing sheets, trackers, and document registers.
- Organize and manage tender documents, addendums, NTTS, clarifications, and related correspondence.
- Follow up with procurement, project teams, suppliers, subcontractors, and internal departments regarding pending requirements.
- Manage departmental emails, filing systems, document control, and records.
- Provide day-to-day administrative and coordination support to the Estimation/Tendering team.
- Ensure documents and information are properly organized and available within required deadlines.
Required Skills & Qualifications
- Previous experience supporting an Estimation, Tendering, Procurement, or Project team is mandatory.
- Good understanding of construction tendering processes, BOQs, quotations, submittals, addendums, and tender documentation.
- Proficiency in MS Excel, Word, Outlook, and PDF/document management systems.
- Strong communication, coordination, follow-up, and organizational skills.
- Ability to manage multiple priorities and work effectively under deadlines.
- Bachelor’s Degree or Diploma in Business Administration, Secretarial Studies, or a related field.
- 4+ years of relevant experience in a construction, infrastructure, contracting, or engineering company.