Reference Clerk
Government of Saskatchewan · Regina, SK, Canada · onsite
The Opportunity:
The Provincial Archives of Saskatchewan has an exciting opportunity for one Reference Clerk position with a term position until July 24th, 2027. The Archives is seeking an effective communicator and collaborator with strong organizational and problem-solving skills to help the public access the heritage of our province.
The ideal candidate will be a customer service advocate with a strong focus on teamwork and collaboration. They will be a self-motivated and highly organized individual who is detail-oriented and respects others.
- Customer service at our public Reading Room including greeting and registering clients, providing orientations on various archival equipment including microfilm readers, and assisting researchers while developing a positive and welcoming environment.
- Retrieving, interfiling, and tracking material from our archival storage.
- Creating reproductions and conducting basic conservation work for archival records.
- Financial transactions including creating invoices, processing client payments or refunds, financial reporting, and statistical tracking.
- Teamwork and collaboration with the ROS team and other PAS units to ensure needs are being met.
- Assisting with the compiling of statistics to report on our public services.
Job Capabilities:
As a public servant, we are seeking someone who:
- Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
- Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
- Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
- Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
- Is adaptable, continuously learns from experience and applies those learnings to new situations.
- Focuses on achieving public service excellence.
Qualifications:
- A high school diploma supplemented by relevant course work or a diploma from a library technician/secretarial or similar administrative program or from history or the social sciences from a bachelors program.
- Several years of related experience in archives, reference services, outreach, public programming, or a related field.
Technical Knowledge and Skills:
- Knowledge of client service delivery.
- Experience with common administrative and office tasks.
- Experience and understanding of financial tracking procedures.
- Knowledge of standard office equipment and software such as Office365.
- Experience with scanning equipment and basic image editing or graphic design software.
- Basic understanding of applicable legislation that effects the Provincial Archives of Saskatchewan.
- Knowledge of basic archival standards including the conservation of records and records handling and use practices.
The successful candidate must:
- Hold a valid Class 5 driver's license
- Be able to lift and carry boxes weighing up to 15kg on and off shelving as well as push wheeled carts weighing up to 250 kgs for up to half a day at a time.
- Be willing to operate lift equipment to retrieve materials in our storage area at heights up to 8 metres after receiving safety training and equipment.
- Be willing to work in an environment that may expose you to dust, mildew and/or moulds.
Job Skills:
- Communication (Level B)
- Critical Thinking (Level A)
- Digital Skills (Level A)
- Interacting with Others (Level A)
- Navigating Ambiguity (Level A)
- Managing Self (Level A)
- Health, Safety and Wellness (Level A)
- Data Literacy (Level A)
- Influence (Level A)
- Political and Organizational Awareness (Level A)
Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.
What We Offer:
- Dynamic and challenging work
- Competitive salary
- Comprehensive benefits package including pension
- Vacation, scheduled days off, and other types of leave
- Inclusive work environments
- Career growth, development, and advancement opportunities
- Flexible work arrangements
Our Commitment to Excellence:
The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.