Document Controller

Oasis Investment Company (Al Shirawi Group) · Dubai, UAE · onsite

- Coordinate with Production and update on delivery timelines and updates to sales team on a regular basis

- Have experience in organizing, detail- oriented and capable of handling a high volume of technical documents.

- Business travel (tickets and hotels)

- Coordination for timesheets, passport releases, and blue-collar leave applications

- Support for employee engagement (as part of the WeEngage team)

- Other coordination as an when required

- Very good in English - writing and speaking.

- Manage Site Offices for ASCC and Consultants and Client

- All Submittals from ASCC and Subcontractors

- Ensuring all Logs are updated weekly by both ASCC and Subcontractors

- Letters for Projects

- Arranging coordination for all NOC’s from various Authorities

- Weekly Progress Report Coordination and issue to GAJ

- Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.

- Intake of all Subcontractors Material Samples and Document submittals

- Dealing with any Consultant and/or Client requests

- Keeping timesheets and records to accounts

- Dealing with and answering all mails from Consultants and Subcontractors

- Filing and recording weekly MOM for meetings.

- All Project Documents filing

- Raising PR’s for Project

- Managing Petty Cash for Project

- Managing site staff on site such as: Teaboy, Nurse, Driver, etc.

- Shopping for Project Offices Welfare facilities

- Keeping records of all Project Staff Vacation Tracker

- Updating weekly Trackers for Project including Authorities and NOC’s

- Scanning and Photocopy works for ASCC Staff and Consultants and Client

- Keeping track of all Stationery required for site offices

- Administration work for projects