Administrative Associate II - Faculty Support Team, Stanford Law School
Stanford University · Stanford, California, United States · hybrid
*Budgeted Range: The Law School’s budgeted pay for or this position is: $29.36- $42.19 per hour.*
The Faculty Support Team at Stanford Law School, a premier administrative support unit, has an immediate opening for an Administrative Associate position. This role provides assistance to faculty and visiting instructors. You will be successful in this role if you have the demonstrated ability to problem solve, are successful at and enjoy working independently but also as part of a team environment, and have strong proofreading and technical research skills. The position works closely with other faculty support team members and many other departments within the law school and reports to the Assistant Director of Faculty Support Services.
Stanford Law School, on the campus of one of the world’s leading research universities, offers unmatched opportunities. We are known for our collegial culture, which is intimate and egalitarian. In this close-knit community, collaboration and the open exchange of ideas are essential to life and learning. Students, faculty, staff, alumni — all support and inspire each other to explore, excel, and contribute to the world through law.
***Please submit both a cover letter and a resume to be considered for the position.
Core Duties:
- Respond to inquiries, and determine and take appropriate action
as required. Serve as a resource regarding a defined set of policies and
procedures.
- Perform duties associated with scheduling, organizing, and
operating conferences, seminars, and events, including recommending
vendors for services, overseeing the production and distribution of
materials, coordinating logistics, and serving as liaison with internal
and external vendors.
- Draft and/or generate routine communications; coordinate
production (formatting, copying, etc.) and dissemination of documents,
such as presentations, course handouts, grant proposals, conference and
seminar materials, reports, brochures, and displays.
- Plan and schedule calendar(s) based on consultation, resolve
calendaring conflicts, and arrange travel in compliance with unit,
university, and sponsor policies.
- Process and monitor routine financial transactions, which may
include researching and resolving discrepancies.
- Maintain office supplies and equipment; obtain vendor quotations,
as needed. Coordinate office moves.
- May serve as the point of contact for general maintenance, health
and safety, and other facility concerns within the unit(s); report any
incidents or potential safety problems to appropriate representatives.
Track completion of required training.
- Maintain approved content on websites.
- May perform human resources transactional support, e.g. time
cards, I9s, and/or faculty affairs support.
- May guide and train student and/or contingent workers including
scheduling, assigning, and prioritizing workloads, setting appropriate
deadlines, and reviewing work for quality and timeliness.
Minimum Education and
Experience
High school diploma and three years of administrative experience, or
combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Proficient computer skills and demonstrated experience with
office software and email applications.
- Demonstrated success in following through and completing routine
tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize and multi-task.