On-site Project Coordinator
Network Connex · Salt Lake City, Utah, United States · onsite
USD 65,000 to 80,000 · period not stated
- Support Project Managers in coordinating daily project activities, schedules, resources, and deliverables to ensure successful project execution.
- Assist with project setup, including entering quotes, purchase orders, project budgets, and other relevant information into NetSuite or applicable project management systems.
- Maintain accurate project documentation, including project plans, schedules, reports, budgets, purchase orders, and change orders.
- Coordinate with Project Managers and field leadership to track manpower assignments, project progress, and resource requirements.
- Create and manage purchase orders for materials, equipment, vendors, and subcontractors as needed.
- Communicate with vendors and suppliers to track material orders, delivery schedules, and availability, providing timely updates to Project Managers.
- Verify receipt of materials and maintain accurate purchasing and inventory records within applicable systems.
- Collaborate with Supply Chain and internal departments to support vendor, customer, and subcontractor onboarding processes.
- Monitor active projects and assist with updating project schedules, budgets, change orders, and other project information as needed.
- Prepare and maintain project tracking reports, financial documentation, and status updates for management review.
- Communicate effectively with Project Managers, field personnel, vendors, and internal stakeholders to resolve administrative and coordination issues.
- Perform additional project coordination and administrative duties as assigned to support operational efficiency and project completion.
- Strong organizational skills with the ability to manage multiple projects, deadlines, and competing priorities.
- Knowledge of project coordination, material procurement, purchase order management, and project documentation.
- Excellent written and verbal communication skills, with the ability to work effectively across departments and with external vendors.
- Strong attention to detail, problem-solving abilities, and analytical skills.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
- Experience with NetSuite or similar enterprise resource planning (ERP) and project management systems preferred.
- Ability to track project schedules, budgets, materials, and deliverables while maintaining accurate records.
- Strong interpersonal skills, professional work ethic, and ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with telecommunications, fiber optic infrastructure, or data center construction projects preferred.
- Associate degree in Business Administration, Construction Management, Project Management, or a related field preferred; equivalent professional experience will be considered.
- Previous experience in project coordination, construction administration, telecommunications, or a related field preferred.
- Experience supporting Project Managers, coordinating vendors, tracking materials, or maintaining project documentation preferred.
- Ability to communicate effectively in English, both verbally and in writing.