Administrative Assistant
CAMS - Texas · New Florence, Pennsylvania, United States · onsite
USD 58,000 to 62,000 · period not stated
Essential Duties and Responsibilities:
- Assist in the day-to-day activities of the Administrative Office, including timekeeping, creating and supporting the purchase order and requisition process, and monthly expense reconciliations.
- Create purchase orders in Microsoft Dynamics 365 (D365) within delegated authority, verify coding, support documentation and required approvals.
- Enter and verify employee timesheets and assist with retroactive pay corrections and resolve discrepancies with appropriate approvers within established payroll deadlines.
- Coordinate with the Office Administrator to prepare and/or maintain all records associated with employment in a confidential and professional manner.
- Prepare daily morning meetings, monthly safety meeting minutes, and administrative safety topics.
- Support Human Resources in the administration of employee disability requests. Prepare time off calendars for disability period for shift workers.
- Distribute incoming mail and support routine correspondence, filing and administrative requests.
- Oversee the retention of documents in accordance with company policy.
- Organize records in accordance with company procedures and support cross-training, process improvements, and other assigned administrative tasks.
Qualifications and Skills:
- High school diploma or equivalent required, with additional education or training in a business discipline preferred.
- Excellent communication skills and demonstrated computer skills.
- Working knowledge of MS Office Suite Applications
- Attention to detail and strong organizational skills.
- Proficient in all aspects of typical office administration duties
- Exercise judgment and discretion in dealing with matters of a confidential nature.
- Knowledge of Human Resources, and Payroll related policies and procedures
- Ability to perform responsibilities independently and on a timely basis.
- Capable of handling multiple requests from others in a coordinated, efficient manner, arranging or negotiating priorities as required.
- Knowledge of collective bargaining agreements and related work rules