Administrative Coordinator
spiria · Montreal · onsite
As Administrative Coordinator at Spiria, you will:
- Keep the office stocked with food and supplies, and oversee coffee machine maintenance;
- Handle building-related matters (air conditioning, employee and visitor access, equipment deliveries, etc.);
- Arrange travel and accommodation for employees on the road;
- Manage supplier relationships, obtain quotes, and follow up on orders and invoices;
- Plan, organize and coordinate corporate events and social activities;
- Coordinate logistics for one-off workspace projects, such as an office move or reconfiguration;
- Provide administrative support to various departments: taking meeting minutes, preparing documents, tracking deadlines, and maintaining and filing records;
- Welcome visitors, clients and candidates, and prepare meeting rooms;
- Suggest improvements to make administrative processes simpler and more efficient.
The keys to your success:
- At least 2 years of experience in administrative support, event planning, customer service or a similar role;
- Strong command of Microsoft 365, AI tools and apps commonly used in a professional setting (Slack, Canva, Google Workspace, Miro, Trello, etc.);
- Excellent French and English, spoken and written;
- Organized, rigorous and detail-oriented, with the ability to juggle multiple priorities;
- Resourceful and autonomous, and energized by the unexpected;
- Discretion and professionalism in handling confidential information;
- Empathy, a service mindset and a talent for building and maintaining strong relationships.
Employment détails:
- In-person presence at the Montreal office required at least 3 days a week;
- Starting hourly wage: $25.00, based on a 25-hour work week (Possibility of moving to a full-time position.)
What we offer:
- 3 weeks of vacation (or more, depending on experience);
- 5 days off over the holiday season;
- Flexible days off for personal reasons and life’s unexpected events;
- Annual Spiri-Flex reimbursement for health, ergonomics and connectivity expenses.