Cultural Resources Logistics Coordinator
Hdhl Cx · Richmond, Virginia, United States
Stantec is seeking an organized and collaborative Cultural Resources Logistics Coordinator to support cultural resources teams in the Mid-Atlantic with the opportunity to grow the role. Preferred location is Stantec’s Richmond, Virginia office. Grounded in safety, quality, and ethics, this role combines operational and logistical coordination with billable project support. The position will centralize staffing, vehicle, travel, equipment, and field logistics to support Field Directors, Task Managers, and Project Managers.
Approximately 50% of the position will focus on administrative and coordination responsibilities, with the remaining 50% dedicated to billable cultural resources project work. The successful candidate will improve visibility of staff availability, support efficient deployment of shared resources, and respond effectively to changing project needs throughout Stantec’s Mid-Atlantic region.
Your Key Responsibilities
- Coordinate weekly and long-range staff assignments, maintaining visibility of availability, planned leave, training, utilization, and forecasted project needs.
- Partner with Project Managers and technical leads to identify staffing needs, resolve conflicts, balance workloads, and communicate assignment changes.
- Schedule and track company vehicles, field equipment, maintenance needs, assignments, inventories, and availability.
- Coordinate lodging, travel planning, field mobilization, per diem information, and project-specific logistical requirements.
- Prepare and distribute weekly staffing and logistics summaries and maintain accurate scheduling systems, dashboards, calendars, and resource databases.
- Support managers with workload forecasting, resource planning, and coordination among staff, field leads, and project teams.
- Support archaeological and historic architectural fieldwork as appropriate, including survey, monitoring, site documentation, preparation of architectural survey materials, research, and cemetery identification and documentation.
- Support artifact processing, cataloging, collections organization, laboratory summaries, inventory management, and data entry.
- Initiate and track 811 utility locate requests and coordinate updates with Project Managers and field leads.
- Conduct archival, historic, deed, and background research and assist with cultural resources desktop reviews.
- Promote Stantec’s Health, Safety, Security, and Environment culture and support safe execution of office and field activities.
Your Capabilities and Credentials
- Strong organization, prioritization, communication, collaboration, and problem-solving skills.
- Ability to coordinate multiple priorities, schedules, and logistical requirements across large teams and concurrent projects in a fast-paced working environment.
- Proficiency with Microsoft Office, particularly Excel, Teams, SharePoint, and Outlook.
- Ability to maintain accurate records, prepare clear status summaries, and use scheduling tools and dashboards effectively.
- Strong written and verbal communication skills and a service-oriented approach to supporting project teams.
- Ability to work independently, exercise sound judgment, and adapt to rapidly changing project schedules.
- Valid driver’s license and a good driving record.
Education and Experience
- Experience in cultural resources management, archaeology, historic preservation, or environmental consulting is preferred.
- A high school diploma is required; a bachelor’s degree in related field is preferred.
- Experience coordinating staffing, travel, schedules, vehicles, equipment, or project logistics is preferred.
- Experience with GIS, ArcGIS Online, cultural resources research, artifact processing, or laboratory workflows is preferred.
- Experience supporting multi-state or multi-office project teams is preferred.
Optional:
Please include a cover letter describing your interest in this role and any background information you would like to share.
Typical office environment working with computers and remaining sedentary for long periods. Field assignments may include exposure to inclement weather, travel, uneven terrain, and lifting or moving equipment up to 50 pounds. Regular in-person presence in the Richmond office is preferred to support coordination, collaboration, and engagement. Travel to project sites, client locations, and other Stantec offices may be required.
This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee. Other duties, responsibilities, and activities may be assigned or changed at any time with or without notice.
About Stantec
Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible. #StayInquisitive