Administrative Officer 1 (PCN 160010)
State of Alaska · Juneau, AK · onsite
Job Description
Welcome to the Department of Health!
We’d be delighted to have you join our team.
If you envision yourself in this role and are ready to start an exciting career with us, apply today!
This position is open to Alaskan Residents only.Please check out the residency definition to determine if you qualify.
What you will be doing:
As Administrative Officer 1 for the Rural Health Transformation Program (RHTP), you will:
- Supervise one Administrative Assistant 2 and work with an administrative team that includes two Accountants and an Administrative Operations Manager 1 (AOM 1).
- As a supervisor, you’ll ensure day-to-day financial transactions and administrative tasks are completed. These include p-card reconciliation, travel arrangements and reconciliation, bi-weekly timesheets, and managing a shared inbox.
- Working with the procurement team, this position will initiate procurements and help facilitate contracts.
- Working with the 2 RTHP Accountants and the AOM, you’ll be responsible for paying invoices, tracking expenditures, as well as assisting in tasks related to administrative and budgetary oversight for RHTP grant recipients.
Our mission, values, and culture:
The Department of Health offers a mission-driven workplace where employees are supported, valued, and empowered to grow. We prioritize professional development, work-life balance, and an inclusive environment. We encourage employees to innovate, grow professionally, and contribute meaningful solutions that impact families and communities statewide.
Benefits of joining our team:
At the Department of Health, we believe in caring for the people who care for Alaska. In addition to the meaningful work you will do every day, we offer a comprehensive benefits package designed to support your career, well-being, and life outside of work. Benefits include:
- Comprehensive health, dental, and vision insurance for you and your family
- Generous retirement plans to help you build long-term financial security
- Paid leave
- Work-life balance
- Professional development and training opportunities to support career growth
- Job stability and career advancement within a statewide public service system
- Employee wellness programs and support resources
Most importantly, you will have the opportunity to build a purpose-driven career where your work directly improves the lives of Alaskans and strengthens communities across the state.
The working environment you can expect:
This position is an in-office position in Juneau. Our office is in the Assistant Commissioner’s office in the Alaska Office Building. We are in the heart of downtown Juneau, near shopping and restaurants. Covered parking is provided in the adjacent State Office Building parking garage.
Who we are looking for:
The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:
- Self-Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
- Organizational Awareness: Knows the organization's mission and functions, and how its social, political, and technological systems work and operates effectively within them; this includes the programs, policies, procedures, rules, and regulations of the organization.
- Decision Making: Makes sound, well-informed, and objective decisions; perceives the impact and implications of decisions; commits to action, even in uncertain situations, to accomplish organizational goals; causes change.
To view the general description and example of duties for this job class, please go to the following link and search for Administrative Officer 1: classspecs.
Minimum Qualifications
Competency-Based Minimum Qualifications Instructions
This job class uses competency-based minimum qualifications. Please ensure your application(through work history, volunteer experience (duties summary), training, education, licenses, certifications, etc.) supports how you have gained the knowledge, skills, abilities, and behaviors (competencies) and that you possess the minimum required competencies for the job class.
Competency Description
The competency description(s) listed below have been designed to promote a common understanding of the essential elements of the job class. They highlight the more general and customary knowledge, skills, abilities (KSAs), tasks, and behaviors used to describe the competency. They typically list expectations instead of specific tasks and are to be used only as parameters and guidelines. A competency’s description is not intended to exclusively define every KSA, task, and behavior needed to meet the competency successfully but rather to provide the manager/agency with a broad reference of options as to how an applicant can meet the job expectation.
Please ensure your application (through work history, training, education, licenses, certifications, etc.) supports/demonstrates you possess the minimum required competencies for the job class.
Any combination of education and/or experience that provides the applicant with competencies in
- Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
- Analytical Thinking/Problem Solving: uses a logical, systematic, sequential approach to address problems or opportunities or manage a situation by drawing on one’s knowledge and experience base and calling on other references and resources as necessary.
- Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
- Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
Equivalent to those typically gained by:
Any combination of preparatory post-secondary education and/or experience providing administrative support to a business or organization, business administration, public administration, finance, banking, accounting, industrial relations, marketing, human resource management, logistics and supply chain management, or a similar business field.
Special Note:
“Competencies” means a combination of interrelated knowledge, skills, abilities, and behaviors that enable a person to act effectively in a job or situation.
“Typically gained by” means the prevalent, usual method of gaining the competencies expected for entry into the job.
“Training” and “education” in this guidance are synonyms for the process of acquiring knowledge and skills through instruction. It includes instruction through formal and informal methods (such as classroom, on-line, self-study, and on-the-job), from accredited and unaccredited sources, and long-duration (such as a post-secondary degree) and short-duration (such as a seminar) programs.
Additional Required Information
At the time of the interview, please provide the following:
- Three (3) professional references whom we may contact by phone, one (1) of whom must be your current or most recent supervisor, if not already provided in the application.
- Current performance evaluation, if available.
- A copy of academic transcripts (unofficial are okay; please ensure that the institution name/URL is listed on the t