Process & Procedures Lead
Butcher Power Products · Houston, United States
Butcher Power Products is a Panelmatic company. This role will work directly for Panelmatic at our Houston, TX location.
Process & Procedures Lead
About the RoleWe are seeking an experienced Process & Procedures Lead to design, implement, and continuously improve the Project Management Office (PMO) operating framework across the enterprise.This role is responsible for building the PMO foundation from the ground up, including the development and deployment of project management processes, procedures, governance standards, KPIs, templates, reporting frameworks, stage-gate requirements, quality management systems (QMS), financial reporting, portfolio performance management, and PMO best practices.The Process & Procedures Lead will define how projects are executed across the organization while establishing standardized ways of working that drive consistency, accountability, visibility, predictable execution, and project delivery excellence.Working closely with Project Managers, Operations, Engineering, Finance, Quality, IT, Supply Chain, and executive leadership, this individual will create scalable systems and standards that can be deployed across all projects, programs, portfolios, and company locations.The role will establish and govern the complete project management lifecycle, including project intake, kickoff, planning, execution, monitoring and control, reporting, stage-gate governance, financial management, project closeout, lessons learned, and continuous improvement processes.This position is ideal for a leader who thrives on building structure from scratch, implementing industry best practices, and driving PMO maturity across a growing organization.
The OpportunityAs the organization continues to expand its project portfolio and operational footprint, this role will serve as the architect of the PMO operating model.The Process & Procedures Lead will establish the standards, methodologies, governance structures, tools, reporting systems, training programs, and performance metrics that will govern project execution across the enterprise.The successful candidate will leverage PMI standards, industry best practices, and lessons learned from high-performing PMOs to create a scalable framework that supports multiple locations, project types, and business units.This role will play a critical part in transforming the PMO into a best-in-class organization through the implementation of standardized practices, disciplined governance, measurable performance metrics, financial transparency, and continuous improvement initiatives.
What You'll DoPMO Methodology & Governance- Build and implement the PMO operating model from the ground up.
- Develop and deploy enterprise-wide project management standards, methodologies, governance frameworks, and PMO ways of working.
- Establish project lifecycle management standards from project intake through project closeout.
- Define project governance structures, review boards, escalation paths, and approval processes.
- Develop stage-gate methodologies, gate review requirements, and approval criteria.
- Create PMO policies, procedures, governance manuals, and operating playbooks.
- Lead PMO maturity assessments and continuous improvement initiatives.
- Ensure alignment with PMI standards and project management best practices.
Processes, Procedures & Standards- Develop and standardize project lifecycle processes from project intake through project closeout.
- Establish project kickoff requirements, stakeholder alignment processes, and startup procedures.
- Define project planning standards, including scope definition, schedule development, resource planning, risk management, budget management, and communications planning.
- Develop standardized frameworks for:- Project Initiation
- Project Kickoff
- Project Planning
- Scheduling & Project Controls
- Risk Management
- Opportunity Management
- Change Management
- Scope Management
- Cost Management
- Resource Management
- Financial Forecasting
- Customer Communication
- Executive Reporting
- Stage-Gate Reviews
- Project Closeout
- Lessons Learned
- Standardize project execution, monitoring, control, and reporting processes across the organization.
- Establish project health review processes, escalation procedures, and portfolio governance requirements.
- Develop project closeout procedures, including customer acceptance, financial reconciliation, document archival, and transition to operations.
- Create lessons learned processes and best-practice repositories to drive continuous improvement.
- Ensure processes are scalable, repeatable, and consistently applied across all projects and locations.
KPI Development & Performance Measurement- Design and implement the enterprise PMO KPI framework.
- Develop project, program, portfolio, and PMO performance metrics.
- Establish measurements for:- On-Time Delivery
- Schedule Performance Index (SPI)
- Cost Performance Index (CPI)
- Forecast Accuracy
- Revenue Performance
- Margin Performance
- Resource Utilization
- Customer Satisfaction
- Risk Performance
- Change Management Performance
- Project Health
- Portfolio Health
- Stage-Gate Compliance
- PMO Maturity
- Develop executive dashboards, scorecards, and performance reports.
- Analyze trends and recommend corrective actions and improvement initiatives.
- Establish reporting standards and portfolio review cadences.
Templates, Tools & Documentation- Develop and maintain standardized PMO templates, including:- Project Intake Forms
- Project Charters
- Project Kickoff Presentations
- Project Management Plans
- Integrated Master Schedules
- Stakeholder Registers
- Communication Plans
- Risk Registers
- RAID Logs
- Change Requests
- Stage-Gate Deliverables
- Executive Status Reports
- Steering Committee Presentations
- Project Dashboards
- Resource Plans
- Financial Tracking Templates
- Project Health Assessment Templates
- Customer Satisfaction Surveys
- Project Closeout Reports
- Lessons Learned Documents
- Portfolio Review Templates
- Establish document management, document control, and version control standards.
- Ensure consistency across all project documentation and reporting.
PMO Quality Management System (QMS)- Develop and maintain the Project Management Quality Management System (QMS).
- Establish PMO audit processes and compliance requirements.
- Create procedures to ensure adherence to PMO standards and governance.
- Implement project management audits, assessments, and compliance reviews.
- Develop corrective action processes and continuous improvement programs.
- Standardize quality requirements across all projects and locations.
- Drive process compliance and governance maturity across the organization.
Financial Reporting & Project Controls- Develop standardized project financial reporting processes.
- Partner with Finance to establish project and portfolio financial governance.
- Implement reporting standards for:- Revenue Forecasting
- Cost Management
- Margin Tracking
- Budget Performance
- Resource Forecasting
- Cash Flow Reporting
- Earned Value Management
- Portfolio Financial Performance
- Develop executive financial dashboards and portfolio reporting.
- Improve visibility into project financial performance and portfolio health.
- Establish project controls standards and financial review processes.
Reporting, Analytics & Automation- Develop enterprise PMO dashboards and portfolio reporting solutions.
- Establish reporting standards and reporting cadences.
- Partner with IT to automate KPI reporting and project performance tracking.
- Support ERP integration, dashboard development, and reporting standardization initiatives.
- Leverage Power BI and reporting tools to improve decision-making and visibility.
- Develop project analytics and portfolio management reporting capabilities.
Training & PMO Adoption- Develop PMO onboarding materials, training programs, playbooks, and user guides.
- Conduct PMO workshops and process deployment sessions.
- Train Proj