Court Administrative Assistant
Government of Saskatchewan · Saskatoon, SK, Canada
The Opportunity:
The Courts and Community Justice Division is seeking a skilled and confident Court Administrative Assistant to work at the Saskatoon Court of King’s Bench to provide comprehensive clerical support. As a member of a team of professionals you will be in daily contact with the public, lawyers, police agencies, etc. to provide information in response to inquiries. As a Court Administrative Assistant, you will enter and retrieve data, maintain files and records, prepare and format a variety of legal documents, receive and distribute mail and handle requests from stakeholders.
- Process legal documents within King’s Bench database and/or other databases, reconciling month-end financial reports, draft and type letters and court related documents such as civil, criminal, adoption, estate and divorce actions and compile jury lists.
- Answer telephone, in person or email inquiries from members of the public, lawyers, or stakeholders.
- Perform complex clerical and receptionist duties providing general program information, including some financial and statistical matters for the Local Registrar/Sheriff.
- Enter and retrieve data using various software programs.
- Maintain files and records and retrieve and search files for information.
- Receive, sort and distribute mail.
- Operate and maintain office equipment such as photocopiers and facsimiles.
- Climb ladders to retrieve files and carry heavy boxes up to 20 kg that contain files and documents.
- May be required to travel to and provide support to other court locations.
Job Capabilities:
As a public servant, we are seeking someone who:
- Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
- Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
- Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
- Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
- Is adaptable, continuously learns from experience and applies those learnings to new situations.
- Focuses on achieving public service excellence.
Technical Knowledge and Skills:
- A post-secondary education program such as an office education diploma/court services administrator certification, supplemented with legal courses and relevant work experience or a combination of education and work experience.
- Legal terminology, the administration of legal documents and an understanding of the various levels of court, court processes and procedures;
- Basic accounting and financial principles including cash handling, daily invoicing/purchasing, performing bank deposits, etc.
- Knowledge of office administrative practices and procedures, computer hardware and software applications, and filing systems.
- Effective communication and positive interpersonal skills.
- Flexible and positive individual who enjoys a fast-paced challenging environment with diverse job expectations.
- Input, update, retrieve, format and transmit information using computer software and accurately type and edit emails, correspondence and other legal documents.
- Demonstrated ability to be thorough, analytical, accurate and detail oriented.
- Tact and diplomacy when serving clients and colleagues.
Job Skills:
- Communication (Level B)
- Critical Thinking (Level A)
- Digital Skills (Level A)
- Interacting with Others (Level A)
- Navigating Ambiguity (Level A)
- Managing Self (Level A)
- Health, Safety and Wellness (Level A)
- Data Literacy (Level A)
- Influence (Level A)
- Political and Organizational Awareness (Level A)
- Managing Organizational Resources (Level B)
Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.
What We Offer:
- Dynamic and challenging work
- Competitive salary
- Comprehensive benefits package including pension
- Vacation, scheduled days off, and other types of leave
- Inclusive work environments
- Career growth, development, and advancement opportunities
Our Commitment to Excellence:
The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.