Executive Assistant
clera · San Francisco · onsite
ABOUT THE ROLE
Support the founders and leadership team at an early-stage defense technology company. This broad operational role helps the team stay coordinated and effective, while owning internal systems, office operations, and cross-functional projects.
WHAT YOU'LL DO
- Manage scheduling, calendars, and meeting coordination for executives and the broader leadership team.
- Arrange travel, lodging, and on-site logistics for team trips, demonstrations, offsites, and visits.
- Coordinate vendor renewals, contracts, and office administration.
- Build and maintain practical internal documentation, trackers, and knowledge bases.
- Administer internal tools and SaaS platforms, including user access, provisioning, and renewals.
- Coordinate visitors, NDAs, schedules, and site visits.
- Support office operations and onboarding logistics as the company grows.
- Own special projects and operational work, collaborating across engineering, operations, and leadership.
WHAT WE'RE LOOKING FOR
- Two to five years of experience in executive operations, a founder's office, consulting, banking, or another high-output generalist role.
- Experience at a startup or high-growth technology company.
- Familiarity with project management tools and SaaS administration.
- Strong organization, judgment, communication, and follow-through, with the ability to handle sensitive information and turn ambiguous needs into clear plans.
- A self-directed, action-oriented approach and comfort working across teams and vendors.
- U.S. Person status as defined by U.S. law, including U.S. citizenship, permanent residency, or protected asylee or refugee status.
COMPENSATION & BENEFITS
Base salary: $90,000 to $120,000 annually. Visa sponsorship is not available.
LOCATION
On-site in San Francisco, California. The role requires consistent in-person presence, typically Monday through Friday, 9 a.m. to 6 p.m., with most Saturdays and some evenings also required.