Associate Company Secretary
Employer not yet confirmed · Belgium · hybrid
Division & Team
You will be a member of the Legal, Governance, Regulatory (LGR) Division of Euroclear SA/NV. Within the LGR Division, you will be a key member of the Governance Regulatory Team (GRT), actively contributing to its day-to-day activities and priorities, and reporting to the Head of Governance for Euroclear Group Subsidiaries.
The Governance Regulatory Team is a dynamic team of 8 with a great team spirit and work atmosphere, delivering the essential Corporate Governance activities, ensuring that Euroclear Group’s Directors (Board members) are appointed on Boards on a timely basis, recognised suitable by the relevant authorities and that the Governance framework of Euroclear Group is adequately implemented across the various group entities.
The team’s key responsibilities include:
- driving the end to end internal and external suitability process for the group’s directors and senior leadership,
- transversal implementation of the governance framework as enabler for group strategy,
- proactively ensuring the group’s governance administration (incl. filings & publications),
- enabling transversality and an increased group-approach, both for ESA/EH, the EU Markets and other subsidiaries through integration of regulatory evolutions, governance best practices.
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The job is located in Brussels (hybrid mode).
Role & responsibilities
Your main tasks and responsibilities will include:
- Developing groupwide and strategic governance solutions & policies & procedures for Board & executive team/committees regarding corporate governance areas and driving their implementation (also acting as Subject Matter Expert for certain governance areas)
- Preparing and maintaining official corporate notices, records and actions of the Board of Directors;
- Collecting advice about legal and regulatory obligations related to corporate governance, and corporate administration and guaranteeing that procedures are effective and in line with regulation & governance standards;
- Simplify and automate governance processes, also applying AI. Ensuring transversal & harmonised approach on administration & support related to governance matters;
- Ensuring golden source of Governance data are recorded adequately, to provide opportunities to roll out AI solutions more effectively,
- Providing ad hoc special support on projects related to corporate governance (incl. AI solutions for Corporate Governance, M&A, optimization of intra-group governance, etc.);
- Supporting the Group Company Secretaries in fulfilling certain aspects of their roles such as AGMs/EGMs organisation;
- Contributing to the preparation of the Board Committees reports, the drafting of scripts and preparing minute templates;
- Managing all of the above autonomously.
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Your profile
Technical skills
We are looking for a profile:
- With several years of proven experience in corporate governance/corporate secretariat activities and administration. A legal background is generally considered as a plus, but not mandatory required;
- That understands concepts of corporate administration and corporate governance (in a wider scope and with increased complexity), such as Directors remuneration processing, the logging of conflict of interest, suitability files, shareholders’ transfers and registration, etc.;
- That manages legal, statutory and regulatory filings, regulatory notifications, and internal governance requirements, can maintain UBOs, maintains governance dashboards information, deal with regulatory questions;
- That is responsible for keeping the Governance related information up to date on internal and external resources;
- That performs research legal information, researching corporate documents, regulations and court decisions and prepare fit-for-purpose proposals in this respect under supervision of more senior colleagues
- Interest in leveraging AI and technology to enhance governance processes, reporting and operational efficiency.
Soft skills
- Strong communication and analytical skills;
- Team player with pragmatic, strategic, proactive, client centric and result-oriented mindset;
- Ability to prioritize tasks, well organized, anticipate, work autonomously, maintain discretion & confidentiality;
- Strong process improvement and change management mindset, with a demonstrated ability to simplify, optimise and professionalise governance frameworks and ways of working;
- Excellent stakeholder management and communication skills, with the confidence to engage constructively with senior management, board members and control functions;
- Demonstrates curiosity, eagerness to grow, to learn and build a solid understanding of Euroclear Group’s Governance and business;
- Strong interpersonal skills to effectively interact with team members and various stakeholders;
- A collaborative, positive and team-oriented approach, combined with a strong sense of ownership and accountability;
- Ability to work independently in a dynamic environment while maintaining high organisational standards and delivering under pressure and against deadlines;
- Self-starter with a growth mindset, eager to learn, develop expertise and contribute to the continuous evolution of the governance function.
Join us at Euroclear and contribute to a team that values excellence, collaboration, and innovation. Your expertise will help us navigate the complexities of the financial market and deliver exceptional services to our clients.
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