Project Coordinator - Civil Energy
Keeley Construction · St. Louis, Missouri, United States · onsite
At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.
Keeley Construction is looking to hire a Project Coordinator for our Civil Energy Group in St. Louis, MO.
Primary Responsibilities
- Maintain accurate records of apprenticeship participation, including apprentice-to-journeyperson ratios, required documentation, and compliance reporting.
- Process and maintain union documentation, including employee classifications, referral and dispatch paperwork, onboarding requirements, and collective bargaining agreement obligations.
- Coordinate with Payroll and Field Operations to ensure accurate wage rates, benefit contributions, employee classifications, and workforce records.
- Coordinate, process, and track pre-employment, random, post-incident, and project-specific workforce screening requirements to ensure employee and site-access compliance.
- Maintain employee certifications, training records, safety documentation, workforce records, and regulatory compliance documentation.
- Assist with internal and external audits by gathering, organizing, and submitting payroll, union, and workforce compliance documentation.
- Coordinate employee timesheets and payroll-related documentation to ensure accurate and timely payroll processing.
- Process invoices, purchase orders, expense reports, payment applications, and other project-related financial documentation.
- Maintain financial records and support project cost tracking, budgeting, expense management, reporting, and reconciliation activities.
- Provide day-to-day administrative support to project managers, field leadership, and project teams.
- Maintain project documentation, including contracts, subcontracts, permits, licenses, insurance certificates, and compliance records.
- Coordinate project schedules, inspections, deliveries, meetings, and project milestones.
- Prepare reports, maintain project records, and track administrative deliverables to support project teams and leadership.
- Coordinate communication between project teams, subcontractors, vendors, clients, and internal departments.
- Support project onboarding activities and site-access requirements.
- Assist with project closeout activities, turnover documentation, and record archiving.
- Track permits, inspections, workforce certifications, and project-specific compliance requirements.
- Support company and project-specific safety initiatives through accurate recordkeeping and administrative coordination.
Minimum Qualifications
- High school diploma or equivalent required; Bachelor degree in Business Administration, Accounting, Human Resources, Construction Management, or a related field preferred.
- Two (2) or more years of experience in construction administration, payroll administration, project coordination, compliance administration, or a related field.
- Experience supporting payroll processes, employee record management, and administrative reporting.
- Familiarity with construction documentation, project records, and compliance requirements.
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Strong attention to detail and commitment to maintaining accurate records.
- Excellent communication and interpersonal skills.
- Ability to handle confidential employee, payroll, and project information with discretion and professionalism.
- Familiarity with IBEW labor agreements, union administration, benefit reporting, and apprenticeship documentation.
- Experience supporting utility, electrical, transmission and distribution, substation, civil, industrial, or commercial construction projects preferred.
- Knowledge of contractor licensing, permits, inspections, and regulatory compliance requirements preferred.
- All candidates agree to complete an assessment for selection and pre-employment drug screen.
EOE/AA M/F/Disabled/Vet
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