Event Support Specialist
ANDREW WOMMACK MINISTRIES INC · Charis Bible College Colorado - Woodland Park, CO 80863
Position Purpose:
This position provides support to the Event Management team to ensure the successful planning & execution of all AWM & Charis Bible College home, internal, hosted & away events.
Essential Duties:
- Schedule ops and team debrief meetings per event in advance using a timeline
- Manage Conference email inbox
- Prepare and distribute team and operational meeting documents and agendas
- Take detailed operational meeting notes and distribute them to attendees
- Be able to effectively track details for multiple events simultaneously using professional software such as SharePoint, Smartsheet, Monday.com, and other project management tools and update the Event Managers
- Provide onsite support to the Event Management team during events
- Create and edit event-related documents and submit requests to other teams
- Get quotes and schedule outside vendors as needed for events; create proposals
- Responsible for the Charis Markets; handle all communication with vendors, assist in helping with floor plan creation, and submit Marketing requests
- Liaise with the Administrative Assistant to the Senior Director of Conference and Events for quote payments
- Review the Event SharePoint page daily, update as needed, and inform the Event Management team of missing information
- Ensure new events are added to the C&E SharePoint folder structure
- Review event registration pages for accuracy and connect with Marketing for revisions
- Assist in reviewing ministry-wide event information for accuracy and connect with Marketing for necessary revisions
- Prepare post-event reports and send them out to all teams involved
- Assist in reviewing Marketing assets for accuracy/approval
- Liaison between Marketing regarding promotions and assets
- Attend Event Management meetings, take detailed notes, and send them to all attendees
- Submit and monitor event webpage requests/revisions
- Participate in team meetings, leadership training, and ongoing professional development
- Other tasks as assigned