Senior Project Manager
UC San Francisco (UCSF) · San Francisco, California, United States
Under the general direction of the Director, Health Major Capital, the Senior Project Manager (Sr. PM) manages multiple capital projects ranging from $50,000 to $500 million, ensuring delivery on schedule, within budget, and in alignment with quality, operational, and program requirements. The Sr. PM provides project management services throughout the project lifecycle, with primary responsibility for equipment planning, furniture, fixtures and equipment (FF&E), procurement, operational readiness, activation, occupancy, and closeout.
The Sr. PM leads and coordinates multidisciplinary teams including architects, engineers, contractors, equipment vendors, furniture suppliers, Information Technology, Supply Chain, Facilities Management, clinical users, regulatory agencies, and other UCSF stakeholders. Responsibilities include developing and managing equipment budgets, procurement and activation plans, project schedules, vendor and consultant agreements, relocations, and occupancy readiness.
Representing UCSF Health as an owner's representative, the Sr. PM supports new construction, expansions, renovations, and retrofit projects. The Sr. PM reviews design documents for equipment infrastructure, utilities, operational functionality, infection prevention, phasing, and fire/life safety requirements and coordinates equipment installation and activation to minimize project risk and ensure operational readiness.
The Sr. PM maintains accurate project schedules, budgets, forecasts, procurement records, activation milestones, and reporting using internal project management systems. The role supports Capital Budget development and ensures documentation is complete for occupancy, activation, project closeout, audit readiness, and informed decision-making.
Working with a high degree of autonomy, the Sr. PM exercises independent judgment in managing medium- to large-scale projects of moderate to difficult complexity and may coordinate the work of other Project Managers and Assistant Project Managers.
Key Skills
- Develop and manage project, procurement, activation, occupancy, and close out schedules and budgets.
- Maintain budget projections, cash flow forecasts, project records, and timely reporting.
- Develop, administer, and monitor consultant, vendor, and procurement agreements.
- Manage risks related to scope, schedule, budget, procurement, equipment delivery, installation, and operational readiness.
- Review invoices, equipment purchases, and vendor payment requests for accuracy and completeness.
- Lead FF&E, medical equipment, IT, signage, relocation, move management, activation, and operational transition activities.
- Coordinate vendors, contractors, clinical departments, regulatory agencies, and UCSF support teams.
- Ensure required documentation and readiness activities are completed before occupancy and activation.
- Apply LEAN practices and identify opportunities to improve project delivery.
- Build strong relationships across UCSF and foster a collaborative culture of accountability, trust, and integrity.
Position will work at all UCSF Health locations throughout the San Francisco Bay Area, including new off-campus lease sites. All Real Estate staff are required to be on-site, in-person, no less than four full days per week, although project activities may require additional on-site presence. The PM is required to be responsive to project needs and demands throughout planning, procurement, activation, occupancy, and project closeout.
Department Overview
The organization of UCSF Real Estate is focused on the development, planning, delivery, and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.
UCSF Real Estate is an integrated unit that enables the alignment of development, planning, design, construction, and management of facilities and a lease portfolio of 1 million square feet across UCSF. Services are provided through the following departments: Building Permit Services, Campus Design and Construction, Campus Planning, Construction Contract Administration, Health Design and Construction, Health Major Capital Projects, Real Estate Services, Benioff Children’s Hospital Oakland Capital Program Management and support through Business Intelligence, and Finance, Administration and Operations.
The Major Capital Project Department is responsible for delivering the design and construction of new buildings and other major capital projects as assigned. Typical project budgets are hundreds of millions of dollars. Our goals are delivered through Integrated Project Delivery (IPD) methodologies. Current project delivery methods include an IFOA contract. Our vision is to be recognized as an innovative and collaborative owner through new processes, innovation of new delivery models, contracts, and commercial terms that will attract the most qualified teams. Our projects are managed in the Integrated Center for Design and Construction (Big Room). Our work emphasizes the development of highly integrated and collaborative teamwork. We fully support and integrate Lean tools in our project work.
The combined UCSF Campus and Health organizations include approximately 198 UCSF and 38 contract personnel; operating/recharge budgets of more than $52.2M per year; current year capital project expenditures of $900 million; and oversight and responsibility for > $13.3 billion long-range capital development.
%
of time
Essential Function (Yes/No)
Key Responsibilities
(To be completed by Supervisor)
30
Y
Project Delivery and Execution
- Applicant shall have the temperament, skill, and experience to handle simultaneous projects, or scopes of work within a major project, ranging from $50,000 to $500,000,000[BW1] . The incumbent will be responsible for achieving overall project success through the completion of multiple projects within scope, budget, and schedule requirements.
- As an experienced professional, manages a full range of design, construction and improvement projects, or components of these projects, for health care facilities including, but not limited to, acute inpatient, outpatient facilities, infrastructure, and support spaces.
- Develops project plans and analysis. Reviews proposals and contracts. Prepares studies, analyses, and quality reviews.
- Develops, manages, and leads a team comprised of[BW2] [NR3] project staff, consultants, and contractors to execute projects from the conceptual stage through commissioning, activation, and close-out in a way consistent with the policies of the UC Office of the President, UCSF, and the Real Estate department.
- Manages project setbacks, mitigates complications, and develops viable solutions.
30
Y
Capital Planning, Design and Construction Management
- Leads facilities improvement projects for owned and leased properties. Develops criteria and performance specifications required to meet unique operating requirements and building and safety codes; ensures plans and specifications conform to all codes and regulations. Determines delivery method and bids or negotiates construction contracts. Coordinates with property and facilities management services. Provides construction oversight.
- Provides project cost estimates and develops preliminary budget. Coordinates purchasing, delivery and installation schedules.
- Develops and maintains all necessary management processes and controls for budget, schedule, and project issues; plans for and obtains approvals in a timely fashion (EIR, Regents, Client, etc.).
- Establishes and manages detailed project budgets and controls for the management of commitments and expenditures; manages reallocations between project line items to achieve “bottom line” finan