Program Coordinator
Wellness Together · Vista, California, United States
Job Title: Program Coordinator
Reports To: Clinical Operations Director
FLSA: Non-Exempt
Pay: $36 per hour
Job Summary
The Program Coordinator supports the implementation, coordination, and continuous improvement of school-based mental health, prevention, and alternative-to-suspension programs. Reporting to the Clinical Operations Director, this role helps ensure program continuity, identify site and team needs, strengthen school and community partnerships, and promote consistent, high-quality program delivery across campuses.
Key Responsibilities
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Provide a minimum of 20 hours of on-site program coverage, coordination, and support each week to ensure program continuity.
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Collaborate with the Leadership Team to identify team and program needs, address challenges, and implement solutions.
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Gather feedback from staff, students, and community partners to inform decision-making and strengthen program effectiveness and partnerships.
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Monitor program implementation to ensure alignment with organizational values and standards.
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Identify site-specific needs and recommend additional training, resources, or logistical support.
Project-Specific Responsibilities: L.I.F.E. Coordination
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Track and review L.I.F.E. data to monitor program needs, progress toward program completion and direct implementation.
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Track L.I.F.E. Advisory meeting coordination, facilitator support, and update program materials/content in collaboration with the Leadership Team.
Additional Responsibilities
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Attend and support regularly scheduled program and direct service meetings.
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Plan and facilitate program training.
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Coordinate program materials, including letters, surveys, and supplies.
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Compile quarterly data from eMend and service logs to track progress toward organizational goals.
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Support the collection and analysis of pre- and post-wellness surveys and program feedback.
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Participate in and facilitate presentations, tabling events, and community outreach activities with staff and community partners.
Qualifications
Education
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Master’s degree in Social Work, Marriage and Family Therapy, or Clinical Counseling.
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Active or pending registration with the California Board of Behavioral Sciences as an ASW, AMFT, or APCC, as applicable.
Experience
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Minimum of one year of post-graduate experience in the mental health field.
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Experience providing individual and group therapy, preferably with youth and families.
Skills and Competencies
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Strong communication and interpersonal skills, particularly when working with students, families, colleagues, and school partners.
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Ability to collaborate effectively in school-based environments and thrive in a fast-paced, dynamic setting.
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Ability to remain calm, focused, and professional when navigating unexpected challenges.
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Strong organizational, documentation, and data management skills.
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Commitment to the full school year to support continuity of student services.
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Demonstrated cultural responsiveness and respect for diversity.
Work Environment
Office environment indoors. Reasonable accommodations may be made to enable individuals with disabilities to perform functions. The noise level in the work environment is low to moderate. Some travel locally and out of the immediate area required.
Physical Demands:
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Possess dexterity of hands and fingers to operate assigned equipment
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Hear, speak and listen to provide information by phone or in-person
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Stand or sit for prolonged periods of time, while working on a computer monitor
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Ability to lift 15lbs.
Disclaimer
This job description is written to reflect the essential duties and functions of the Program Coordinator position. It does not necessarily include all of the responsibilities that an individual in this position may be required to perform. The specific duties and responsibilities of a Program Coordinator may vary depending on the individual's experience and qualifications. However, the key responsibilities of this position can be performed with or without reasonable accommodation.