Fleet Administration Manager
Culina Group · Rugby, United Kingdom
Who are Culina?
Culina is the UK’s leading independent specialist supply chain partner, trusted by some of the nation’s best recognised food, fast-moving consumer goods (FMGC) and retail brands. We're proud to employ over 22,000 colleagues across 100+ locations nationwide, supported by a fleet of more than 5,500 trucks and trailers delivering every day.
We currently have an exciting opportunity in our Chilled & Fresh division – from supplier to shelf, we make fresh supply chains simpler. Our expertise in temperature-controlled logistics ensures products are delivered safely, efficiently and on time, helping customers maximise availability and minimise waste.
Life in this role
As part of our, Chilled & Fresh division, we have an exciting opportunity to join the team as a Fleet Administration Manager
Salary: £45,000
Shift: Monday to Friday, 8am-5pm
Key Duties of an Fleet Administration Manager
- To develop the team through a structured process of performance management, providing and reviewing objectives for your team and individuals
- Manage personnel issues on a day to day basis including: Recruitment, Coaching and Training, ensuring cover for holiday and absence and dealing promptly with disciplinary issues using the company procedure.
- Overall responsibility / accountability of Tranman and Planner Administration, producing a monthly pack reporting in to the TM. Monthly pack to contain: Current state of play for all assets. Any overdue, Current month update – numbers & available vendors to cover, Slot availability. Next month. Paperwork admin. Service due 1.MOT failure rate YOY. Service slippage YOY. Vendor Challenges
- Quarterly vendor meetings with TM (GM Optional) for Units
- Quarterly meetings with Vendors & TM & GM for trailers
- Manage the team to process P/O requests to deadlines
- To ensure the Fleet Administration and Maintenance function operates accurately, efficiently and within agreed timescales
- Manage the team to ensure all ASSET service and maintenance processes are operated within legal compliance
- Be the point of escalation for the team, communicating with key personnel, including supplier and repair networks and depots
- Ensure the team deliver a high level of customer service and professionalism
- Control, maintain and improve department processes on an on-going basis ensuring they are both current and reflect best practice (in line with all department job descriptions and objectives).
- Provide ASSET KPI information to the business as required
- Ensure ASSET and business KPI’s are met, maintained and improved through the management of team objectives
- Make best use of business in-house systems, understanding how they can be used most effectively in your team
- To develop the team through a structured process of performance management, providing and reviewing objectives for your team and individuals
- Ensuring VOR processes are adhered to
What you’ll need ..
- Strong knowledge of Microsoft packages including Excel and Outlook
- Excellent understanding of Fleet operator compliance (CPC Qualified Desirable)
- Computer literate
- Excellent Communicator
- An innovative and motivational character
- Excellent coaching and development skills
- Flexible and approachable
- Attention to detail and high level of accuracy required
- Capable of operating with limited supervision within fixed guidelines
- Team orientated
- Punctual and reliable
- Passionate and Dedicated
What is in it for you?
If you're looking for a role where you can make an impact, develop your career, and be part of a team that works as one to achieve great results, we'd love to hear from you.
- Company Bonus- we achieve more when we work together, that’s why we celebrate our shared success through our bonus scheme.
- Private Medical Cover - enjoy peace of mind with access to Bupa's healthcare services.
- Salary Sacrifice Car Scheme - our salary sacrifice scheme offers a cost-effective way to drive an electric vehicle, with payments taken directly from your salary. Eligibility and salary thresholds apply.
- Wellbeing Support – your wellbeing matters to us. Through our Employee Assistance Programme, you'll have 24/7 access to confidential counselling and legal support, whenever you need it.
- Eye Care Vouchers – free eye tests and discounts on prescription glasses.
- Reward & Recognition – we love celebrating great work, we recognise those who go above and beyond.
- Everyday Discounts – our benefits platform gives you access to discounts from over 50 leading retailers, helping your money go further every day.