Office Manager
Rolling Hills Industries · Derry, United States · onsite
Rolling Hills Industries | Latrobe, PA
· Position Type: Full-Time
· Work Location: On-Site – Latrobe, PA
· Salary: $45,000–$55,000, based on experience
Rolling Hills Industries is looking for a highly organized, dependable, and motivated Office Manager to join our team in Latrobe, PA. This is a full-time, on-site position that requires regular interaction with employees, vendors, and the leadership team.
This is an important role for someone who enjoys keeping an office running smoothly, staying one step ahead of daily needs, and ensuring that administrative and operational responsibilities are handled efficiently. The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities while supporting employees and leadership across the organization.
The Office Manager will oversee general administrative functions, office activities, and a variety of operational responsibilities. You will also serve as a key point of support for our executive leadership team and help ensure that communication, organization, and administrative processes stay on track.
What You'll Do
Operations & Facilities Management
- Track, order, and organize cleaning supplies and equipment.
- Manage fleet vehicles, maintenance, and related records.
- Maintain strong relationships with vendors and coordinate vendor needs.
- Help maintain a clean, organized, and welcoming office environment.
Human Resources & Team Culture
- Assist the HR Director with the employee onboarding process.
- Serve as the primary point of contact for employees using the Clean Smart time-tracking management app.
- Distribute company-wide announcements and help facilitate communication between employees and leadership.
- Serve as a neutral point of contact for employee workplace concerns, questions, and needs.
Administrative & Financial Support
- Process incoming payments and provide billing assistance.
- Process and manage vendor payments.
- Maintain organized physical files, digital cloud storage, and company directories.
- Provide administrative support to the executive leadership team and other departments as needed.
- Cross-train in payroll processes and provide payroll support as needed.
· Pull, review, and organize payroll reports and enter the required information into the appropriate systems, ensuring accuracy and attention to detail.
Technology & Security Coordination
- Troubleshoot basic office technology issues, including printer problems and Wi-Fi outages.
- Help manage the company phone system.
- Issue security badges and manage key fobs.
- Monitor and maintain vehicle logs.
- Manage user licenses and access for shared software and tools such as Zoom, Slack, and scheduling platforms.
- Assist with technology implementation and day-to-day technology needs.
What We're Looking For
The ideal candidate is someone who can juggle multiple priorities, take initiative, solve problems, and get things done. You should be comfortable working independently while also collaborating with employees and leadership across the organization.
Required Skills & Qualifications:
- At least 4 years of office experience, including management and administrative experience.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Experience using Dropbox.
- Hands-on experience with technology and implementing new tools or processes.
- Excellent time-management skills with the ability to multitask, prioritize, and meet deadlines.
- Strong attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning abilities in a fast-paced environment.
- Highly motivated and results-driven.
- Ability to complete tasks quickly while maintaining accuracy and attention to detail.
- Professional, approachable, and comfortable communicating with employees at all levels.
Why This Role Matters
The Office Manager is more than an administrative position. You will be a key part of keeping our office, people, and daily operations moving forward. This is an opportunity for someone who enjoys variety, takes ownership of their work, and wants to make a meaningful contribution to the organization while developing skills across multiple areas of the business.
Salary Range: $45,000–$55,000, based on experience