Hematology/Oncology Lead Fellowship Program Coordinator (Hybrid Opportunity)
Stanford University · Stanford, California, United States · hybrid
The work of the Division of Oncology bridges the worlds of basic science, clinical diagnosis and the treatment of cancer. Our basic investigative activities concentrate on immunology, genetics/genomics, pharmacology, DNA repair and oncogene action. Our clinical science covers each cancer type; has a strong focus in clinical trials of new diagnostic and therapeutic approaches, and in correlative laboratory studies. Our work is supported by a portfolio of peer-reviewed grants, industrial agreements and research endowments.
The Divisions of Hematology and Oncology at Stanford University are seeking a Residency/Fellowship Program Coordinator 2, to manage, administer and support the operations of the straight and joint Hematology and Oncology clinical fellowship programs. Establish program activities, prioritize program-related tasks and ensure that important deadlines are communicated and met.
This is a hybrid opportunity.
Core Duties:
- Independently implement, administer and evaluate day-to-day
activities of residency/clinical fellowship program(s) by identifying
and executing responsibilities, making recommendations that impact
policies, programs and standards, and ensuring compliance and follow-up,
as needed.
- Act as key contact for the program to interpret and apply complex
policies, procedures and program guidelines (such as those from ACGME –
Accreditation Council for Graduate Medical Education). Review exceptions
to policies to determine if exceptions are allowable. Identify,
troubleshoot and report compliance issues and assist in correcting
situations.
- Initiate and manage the annual recruitment, onboarding and
offboarding processes, including coordinating all interviews and
collecting feedback on applicants. Summarize ratings and provide
recommendations to program director and selection committee.
- Participate in ranking meetings and provide feedback on
strengths/suitability of applicants. Communicate requirements to newly
matched residents. Administer appointments to the
hospitals/university.
- Manage the residency/clinical fellowship and faculty evaluation
process by establishing and executing project plans, timelines, and
objectives. Present analysis of programs and evaluations.
- Develop, distribute, maintain and analyze the resident rotation,
vacation and leave schedules based on accreditation requirements with
oversight of Program Director.
- Ensure compliance with accreditation, licensing board,
professional association, ACGME requirements, GME Office requirements
for the residency curriculum, goals and objectives for each level of
training. Ensure interns are credentialed before starting any
rotation.
- Act as a liaison and advocate in support of residents and
hospital administration. Establish relationships and act as a liaison to
other hospitals, internal departments, and divisions regarding resident
recruitment, orientation, annual program affiliation agreements, and
external rotations. Manage the goals and objectives for fellows’
rotations through other clinics; recommend actions to be taken if goals
are not being met.
- May assist with budget activities for various residency
activities, including monitoring expenses.
- Plan annual events, organize meetings, and assist in the
preparation for ACGME Site Visits and internal reviews. Develop
brochures, invitations, or advertisements for events/lectures.
Minimum Education and
Experience
Bachelor’s degree and two years of relevant experience, or
combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Ability to work independently and to coordinate multiple
assignments with fluctuating priorities.
- Excellent organizational and analytical abilities, ability to
handle diverse workload.
- Demonstrated good judgment in all areas of
responsibility.
- Agile and quick learner who can adapt easily to Stanford specific
software and clinically related software.
- Demonstrated ability to work well independently and take
initiative while problem solving and resolving challenges.
- Excellent oral and written communication skills. Ability to work
with all levels of faculty and staff, and exhibit significant degree of
diplomacy.
- Excellent customer service skills and ability to adapt to
changing work environment.
- Proficient with Excel, Word and other applications
required.
- Ability to learn, understand and apply Accreditation Council for
Graduate Medical Education (ACGME) or other subspecialties
guidelines.