Executive Coordinator Germany
VIRTUS Data Centres · Berlin, Germany · onsite
About VIRTUS
VIRTUS Data Centres is a leading European data centre developer and operator, delivering secure, energy-efficient and flexible infrastructure for the rapidly growing demands of cloud, AI and digital services.
With an established UK presence and a growing footprint across Europe, including Germany and Italy, VIRTUS is investing in next-generation, AI-ready infrastructure at scale.
Our ambition is to lead the industry by being different by design, underpinned by our values: Clarity & Quality, Accountability, Customer Commitment, Purposeful Innovation, and Capability & Growth.
Job Summary
This is a 12-month fixed-term maternity leave cover role supporting the Managing Director Europe, the Berlin Senior leadership team and the day-to-day operation of the Berlin Head Office.
The role will provide a combination of executive coordination, business administration and office support, ensuring effective organisation, communication and follow-through across the Berlin office.
Working closely with the Berlin leadership team, the role will coordinate meetings, executive schedules, travel, reporting, actions and key business activities, while also ensuring the smooth day-to-day running of the office environment.
The successful candidate will be highly organised, proactive and comfortable working across multiple priorities, with the ability to build strong relationships and ensure that actions, information and communications are managed effectively.
Duties and Responsibilities
The role includes but is not limited to the following:
· Provide proactive executive support, including calendar management, travel, expenses, correspondence and meeting logistics.
· Coordinate leadership meetings and key business forums, including Executive Board and investor activity.
· Prepare agendas and briefing materials; take clear minutes and track actions, owners and deadlines through to completion.
· Gather and consolidate accurate updates on key projects, priorities, risks and dependencies for senior leadership.
· Support the production of high-quality Executive and Board reports, presentations and management information.
· Act as a central coordination point between the Berlin leadership team, corporate functions and external stakeholders.
· Keep the Berlin office running smoothly, including access, supplies, facilities, visitors and office communications.
· Improve coordination, reporting and administrative processes through practical systems and effective use of technology.
· Handle confidential information with discretion and take ownership of tasks from request to completion.
Qualifications:
· Relevant qualification in Business Administration, Office Management, Business Support or a related discipline is desirable.
· Additional qualifications in project coordination or business administration would be advantageous.
· Fluency in German and English, both written and spoken, is highly desirable. Additional languages are a plus.
Experience & Skills:
· 5+ years' experience in an executive coordination, executive assistant, business support, office coordination or similar role.
· Experience supporting senior leaders in a complex or enterprise organisation.
· Excellent organisation and prioritisation skills, with the ability to manage multiple deadlines and stakeholders.
· Strong meeting coordination, minute-taking, action tracking and follow-through.
· Ability to produce high-quality reports, management information and Executive or Board presentations.
· Confident communicator who builds effective relationships and constructively holds stakeholders to agreed actions.
· Proactive, discreet and solutions-focused, with strong judgement and attention to detail.
· Strong Microsoft 365 skills and confidence using technology to improve processes and visibility.
Additional Information
· This is a 12-month fixed-term maternity leave cover position.
· This is an onsite role based at our Berlin HQ.
· The role will require regular interaction with the Berlin leadership team and colleagues across VIRTUS, with the successful candidate expected to be visible and accessible within the office environment.
In line with VIRTUS’ Vetting Policy, the successful applicant must be willing to undergo a BS7858 screening process.
VIRTUS is an equal opportunity employer. As part of our commitment to fight for equality, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.
We reserve the right to close this post for applications should sufficient applications be received.
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