Research Administrator 2, Emergency Medicine (Remote Opportunity)
Stanford University · Stanford, California, United States · remote
The following position will have the flexibility to be based anywhere in the U.S., for candidates who are willing to travel to the Stanford School of Medicine campus 2-3 times per year.
Be part of a growing, mission-driven finance team dedicated to advancing the future of emergency medicine. The Department of Emergency Medicine at Stanford University School of Medicine is seeking a Research Administrator 2 to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.
Core Duties:
- Participate with principal investigator in the preparation of the
administrative components of proposals within parameters of sponsored
and non-sponsored research guidelines. Oversee and communicate
submission process, both paper and electronic; review documents for
completeness and compliance.
- Develop, prepare, and finalize project budgets, and provide
budget justification.
- Serve as liaison and active partner between principal
investigators, Office of Sponsored Research, research groups, and other
departments; respond to sponsor inquiries.
- Collaborate with Office of Sponsored Research to ensure awards
are set up properly and cost-sharing requirements are fulfilled;
initiate cost transfers.
- Review and approve expenditures, advise on post award spending
and commitment activity, and oversee compliance related to fund and
revenue.
- Develop and communicate reports supporting project status; create
effective forecasting and decision aides.
- Participate in contract closeout process; submit final reports
and certificates. Compile information and documents needed for audit
inquiries.
- Understand, apply, and advise on university and government
policies for projects.
- Serve as a resource on subject area and overall technical
resource to principal investigator and other university staff.
- Participate in and contribute to process improvements. Lead other
staff in group projects
- May participate as a mentor and provide cross-training as
needed.
Minimum Education and
Experience
Bachelor’s degree and three years of job-related experience, or
combination of education and relevant experience.
Knowledge, Skills and Abilities:
- Basic knowledge of governmental regulations.
- Ability to understand, interpret, and communicate policies and
procedures.
- Excellent oral, written, and communication skills.
- Excellent analytical skills; demonstrated proficiency in Excel
and web-based tools.
- Strong accounting skills; knowledge of accounting
principles.
- Ability to complete Cardinal Research Administration Foundational
Training (CRAFT) I and II within first year in role.
- Knowledge of procurement needs, including sole-sourcing, cost
analyses, vendor requirements, and small business reporting.
- Knowledge of property management requirements related to Stanford
or non-Stanford title of equipment and fabrications.
- Competency in project management.
- Extreme attention to detail.
- Ability to work well independently, but also to seek or offer
assistance when needed.
- Ability to review a proposal or manage a project with
understanding of the overall scope and goal of each sponsored
project.
- Excellent time management and organizational skills.
Certificates and Licenses Required
Cardinal Research Administration Foundational Training (CRAFT) I and
II must be completed to remain in this position.
Certified Accountant or Auditor or similar credential desired.