Office Administrator - 12 Month Contract
Employer not yet confirmed · Saint John, NB, Canada
J.D. Irving, Limited is seeking a highly organized and detail-oriented Office Administrator to support the day-to-day administrative operations of the Corporate Human Resources department. This role is responsible for providing administrative and office coordination support to ensure the efficient functioning of the team.
The successful candidate will possess strong organizational skills, exceptional attention to detail, and the ability to manage multiple priorities while maintaining a high level of professionalism and confidentiality.
- Provide administrative support to department leaders and team members.
- Maintain office supplies and coordinate mail, courier, and document services.
- Process invoices, purchase requisitions, and other administrative transactions.
- Manage calendars and coordinate meeting logistics.
- Coordinate travel arrangements and expense processing.
- Prepare and distribute departmental communications and materials.
- Assist with budget tracking and expense reporting.
- Liaise with internal stakeholders to support administrative requests.
- Provide administrative coordination for departmental projects and initiatives.
- Support new hire onboarding logistics, including workspaces, equipment, and orientation scheduling.
- Contribute to continuous improvement of administrative processes and efficiency.
- Post-secondary education in Office Administration, Business Administration, or a related field.
- 2+ years of administrative experience in a corporate environment.
- Excellent organizational and time management skills.
- Strong attention to detail and accuracy.
- Exceptional written and verbal communication skills.
- Strong customer service and interpersonal skills.
- Ability to handle confidential information with discretion.
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.