Procurement Operations Manager
Hciq Cx · UAE
Role : Procurement Operations Manger
Location : Abu Dhabi
Role Purpose:
- To lead the Procurement Operations Manager and support the HOD to execute duties associated with Procurement Operations including but not limited to the following:
- Responsibility to ensure an effective VMCP operating model including policy and procedures, procurement technology, targeted governance and control, talent management of resources
- Responsibility for management and execution of VMCP low level spend commodities on behalf of ADIB departments
- Act as an enabler to increase VMCP overall spend influence to ensure value can be derived for all ADIB stakeholders
- Where required, lead major negotiations and procurement activities, engaging and presenting to senior stakeholders
- Proactively identify and reduce ADIB Risk across the supply chain
- Proactively identify opportunities to develop and institutionalize VMCP brand
KEY METRICS For Procurement Operations Manager:
- Increase spends under influence for VMCP
- Enhance department reporting activities incorporating savings, risks, BRCC, ORM etc.
- Reduce process exceptions
- Ensure timely registration of vendors to enable competition
- Map catalogues spend v PO spend and drive digitalization
- Review Lifecycle activities to identify manual steps, governance, and control points
- Conduct findings assessment and gap analysis and document priority actions/roadmap
- Provide regular progress to plan to support process automation
- Enhanced Procurement Functionality
Key Accountabilities of the role
Thought Leadership
- Lead VMCP reporting mechanisms to ensure reports provided to senior management with key information
- Identify opportunities /provide support to HOD and Category Managers to increase spend under VMCP influence
- Engagements with external thought-leadership to analyze industry best practices and identify opportunities to incorporate within ADIB
- Own and develop risk management strategies for ADIB engagements with strategic and critical vendors
Business As Usual Focus
- Continuous review of department P & P, mapping to technology and ADIB objectives to ensure risks are managed and value is created
- Develop and implement formal awareness campaigns to ensure wider and appropriate understanding and adherence to VMCP Policy and Procedures
- Drive the utilization of spend catalogue to ensure effective use of VMCP resources
- Provide technology operational expertise to VMCP and internal customers, improvement program to increase technology utilization
- Proactive management of the ADIB vendor commercial directory to ensure institutionalized competition, risk management and alignment to ADIB overall objectives
- Effective management of VMCP low value and low risk spend commodity
- Develop and implement voice of the customer (internal and external) and factor feedback into department roadmap
- Lead the delivery of year-on-year savings for ADIB where opportunities exist to provide competitive advantage
- Responsible for department reporting activities incorporating savings, risks BRCC, RSCA, ORM etc.
Governance & Controls
- Ensure effective controls are in operation to manage the potential financial loss
- Develop robust departmental KPI and KRI to ensure risks and value are identified and map to ADIB objectives
- Develop suite of reporting tools to enable VMCP to demonstrate its compliance to all associated metrics
- Act as point of contact for all engagements with Audit, ORM, ICD (etc.)
Financials & Benefits Realization
- Where requested effectively lead major vendor negotiations to deliver value for ADIB
- Liaise closely with Business teams to ensure accurate & robust budget monitoring against project plans
- Input into the annual Savings Pipeline, generate and submit savings Track and monitor benefits realization against planned targets
- Ensure effective management and delivery of team budget /cost
Specialist Skills / Technical Knowledge Required for this role:
- Vision, mapping of organizational objectives to department output
- Procurement operational experience
- Customer Management
- Effective Customer engagement skills
- Data analytics and reporting experience
- Excellent presentation skills
Previous experience:
- Minimum 12 years procurement experience
- Professionally qualified (CIPS) (or working towards), Legal awareness (LLB) and/or experience in Financial Services