Accounting Clerk
Fa-Evax-Saasfaprod1 Cx_1001 · Illinois, United States
RELATIONSHIPS:
Internal: Reports directly to the Assistant Director of Finance
External: Hotel guest/visitors, vendors and repair personnel
Payroll Tasks:
- Administer payroll policies and procedures and ensure compliance with company guidelines and applicable federal, state, and local laws and regulations.
- Process payroll accurately and timely, including timekeeping, regular and overtime hours, gratuities, deductions, taxes, and other payroll adjustments.
- Review and audit timekeeping and payroll information to ensure accuracy, proper approvals, and appropriate labor costing.
- Maintain accurate employee payroll and timekeeping records, including new hires, terminations, pay changes, benefits, garnishments, any extra pay
- Prepare payroll-related reports for management, including headcount, overtime, labor cost, and any labor related reports.
- Research and resolve payroll discrepancies and employee inquiries, coordinating with corporate resources or the payroll provider as appropriate.
- Process manual correction, and other special payroll transactions as needed.
- Perform payroll reconciliations and audits and assist with payroll-related general ledger and bank account activities.
- Maintain accurate and organized payroll records and supporting documentation while ensuring strict confidentiality and security of employee information.
- Partner with department managers to ensure accurate timekeeping, timely approvals, and effective communication regarding payroll and labor matters.
- Assist with payroll system and timekeeping issues and provide support during labor meetings and other payroll-related activities.
- Perform other payroll-related duties and special projects as assigned.
Accounts Receivable Tasks:
- Completes daily A/R transfer programs and maintains A/R records.
- Ensures prompt and accurate invoicing of all accounts.
- Performs billing of all outstanding accounts every 3 days and ensures all bills are processed within 3 day of departure.
- Processes all credit card corrections, payments and compression in OPERA on a daily basis.
- Reviews all OPERA PM accounts.
- Reviews and settles credit balance on a daily basis.
- Handles all billing inquiries and complaints. Documents and resolves all such situations, advises managers of problems. Gives all necessary answers to the client on a timely basis.
- Attends meetings and hotel training sessions as required by hotel management.
- Researches and resolves all guest inquiries.
- Prepares all documentation pertinent to inquiries settlement.
- Send all refunds documentation (credit card credit, check request…) to the assistant controller for review and approval on a daily basis.
- May act as departmental trainer for specific areas of expertise.
- Cooperates, coordinates and communicates with guests and other departments in matters concerning issues of credit, follows up on outstanding accounts and assist with credit requirements.
- Verifies the credit worthiness of all prospective hotel customers.
- Oversees the research of billings inquiries, returned checks and other claims with the A/R team.
- Collection of overdue accounts.
- Reviews billing for completeness and correctness.
- Reviews daily A/R payments: Checks received by mail, bank transfers and applies payments to appropriate charges.
- Conducts monthly credit meetings.
- Attends pre-convention meetings.
- Coordinates billing of group with client, conference services, sales and reservations.
- Coordinates with department management uncollectable accounts and potential quarterly write-off’s.
- Maintains and updates credit policy that is compatible with both the local market and IHG policies and procedures.
- At IHG, we are committed to providing our employees with a safe, secure and healthy workplace. It is your responsibility to comply with all workplace health and safety requirements, including any department specific training regarding equipment and procedures.
- Perform other duties, tasks and special projects as assigned.
General Cashier Tasks:
- Empties the cashier drop box in the security office with a witness and verifies the number of envelopes to the signature log.
- Counts the contents of the envelopes and makes sure that the content is the same that the cashier wrote on the envelope.
- Prepares the general cashier daily summary.
- Prepares bank deposit, ensuring that all checks are endorsed.
- Prepares the foreign exchange and calculates the corresponding amount in local currency for reimbursement.
- Prepares and distributes due backs, makes change for the front office and outlet employees.
- Counts contents of safe (general cashier house bank) on a daily basis.
- Disburses petty cash at general cashier hours.
- Completes audits every month for employees who have banks issued.
- Prepares house bank contracts for new cashiers and issues new banks upon requests authorized by the Director of Finance. Maintains accurate file of all current contracts.
- Prepares petty cash reimbursement for Director of Finance review.
- Assists with administrative tasks with the Accounts Payable specialist.
- Works with income auditing task to ensure work is completed when staff is on vacation of away from the office.
- Works with Accounts Payable to ensure all vendor statements are reconciled.
- Performs other duties, tasks and special projects as assigned.
Accounts Payable Tasks:
- Requests central A/P in Atlanta to set up supplier number for each supplier with form W-9 completed.
- Reviews documentation from receiving clerk for proper support and approvals.
- Responsible for the compliance with JP Morgan Chase credit card procurement and reconciliation.
- Reviews invoices received by mail and either circulates them to department heads for approval or matches with delivery notes.
- Posts and updates invoices and delivery notes, assigning account coding when necessary.
- Researches vendor statements and resolves discrepancies.
- Processes disbursements on a timely basis to maintain favorable vendor relations.
- Researches vendor inquiries and pending items on a timely basis.
- Runs control group register report, matching all entries with invoices and supporting documents for Finance leaders.
- Performs computer input of check requests from departments, i.e. TER’s, and ensures proper General Ledger account numbers and required signatures.
- Maintains orderly filing system for copies of checks, all supporting documents and invoices to be paid.
- Processes group commission payments.
- Attends meetings and hotel training sessions as required by IHG.
- At IHG, we are committed to providing our employees with a safe, secure and healthy workplace. It is your responsibility to comply with all workplace health and safety requirements, including any department specific training regarding equipment and procedures.
- Performs other duties, tasks and special projects as assigned.
Income Audit Tasks:
· Analyze and balance all revenue
· Ensure all taxes have been collected and balanced
· Ensure all internal and external controls are in compliance
· Generate reports
· Resolve reporting discrepancies
· Reconciliation of third party charges
· Preparation of some assets and liabilities reconciliation
· Reconcile any cash variances with cashier
· Credit Card reconciliation
· Assist Assistant Director of Finance with month end closing
Payroll Administrator Tasks:
· Process payroll for payment of employees
· Verifying working hours and pay rates
· Ensuring compliance with laws and regulations
· Rectify payroll discrepancies
· Issuance of paychecks to Managers
· Maintaining employee records
· Process payroll deductions
· Assist Assistant Director of Finance with Labor meetings
· Payroll balancing/audit
· Assist Managers with timekeeping system
· Review attendance records
QUALIFICATIONS:
· Ability to multi-task
· Ability to be a team playe