Production Coordinator
Smith Douglas Homes · Charlotte, NC
At Smith Douglas Homes, our mission is to enhance people’s quality of life by creating opportunities for homeownership. We believe that mission starts with our people.
When you join Smith Douglas Homes, you become part of a team that is committed to doing the right thing, supporting one another, and delivering exceptional experiences for our customers. We foster a culture built on collaboration, accountability, continuous improvement, and mutual respect—where every team member has the opportunity to make an impact and grow their career.
Join us and help build more than homes. Help build opportunities, communities, and a future you can be proud of.
Position Summary:
This position is responsible for providing administrative support to the Trade Relations Manager and Contruction team.
What You'll Do:
Production Coordinator Duties:
1. Enter VPO’s (Variance Purchase Order) into SMART (proprietary software) as directed.
2. Build relationships with the Construction Managers and Trade Partners.
3. Do necessary due diligence prior to issuance of VPO
a. Be able to read plans to determine cause and need for VPO
4. Ask the necessary questions when processing a VPO
a. Communicate with VP of Construction and Area Construction Managers prior to VPO processing as needed
5. Convert invoices into VPO’s within SMART as directed.
6. Research PO’s (Purchase Order) as needed
7. Process schedule delays in system
8. Have a familiarity with the construction schedule and its structure
9. Generate PCR’s (Plan Change Request) with proper documentation to give to Product Development department
10. Enter job-specific vendor reassignments in SMART.
11. Maintain correct Construction Manager in each community in SMART/ Process Construction Manager reassignments
12. Maintain the Holiday table in SMART for schedule
13. Research PO and payment issues to trades partners
14. Daily release of purchase orders per schedule and generate error report
15. Non-scheduled release of purchase orders as needed
16. Tasks as assigned by the VP of Construction
17. Provide selection and purchase order information for Trades and Construction Managers
18. Execute Slot Schedule and Starts with input from VP of Construction
19. Complete Permit Paperwork for municipalities
20. Assist Sales Department with contracts and approvals
Minimum Job Requirements:
Education: High school diploma, 2-4 Year College degree preferred
Experience: Minimum of 2 years of office and computer experience. Experience in homebuilding industry preferred, but not required
Technical/Professional Skills: Office equipment skills
Computer Skills: Microsoft Suites (Office, Excel, etc.) and Internet
SDH Management Services LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation during the application process, reach out to HR@smithdouglas.com.
An offer of employment for this role is contingent upon the successful completion of background check and drug screening. We are a certified Drug Free Workplace.